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THE CITY OF 1 0 CITY COUNCIL AGENDA REPORT IDLEASANTONC February 17, 2015 City Manager TITLE: APPROVE THE FORMATION OF AN AD HOC COMMITTEE FOR THE CIVIC CENTER EXPLORATION AND REVIEW PROCESS SUMMARY The City Council current Work Plan Priorities includes conducting preliminary planning studies evaluating options for developing a new library and administration building on both the existing and civic center site and other locations, including the Bernal Property. Since civic center planning concepts were last reviewed by the City Council, the composition of the City Council has changed, with Mayor Thome being the lone remaining member on the City Council at that time and options, concepts and possibilities regarding the use of the civic center site and the location of the City's buildings have also broadened. As a result, staff is recommending that if the City Council has an interest in beginning a civic center process that it do so with the use of a community based ad hoc committee with broad representation as specified in this report. RECOMMENDATION 1. Approve the formation of an eleven member ad hoc Civic Center Committee comprised of representatives from the City Council, Parks and Recreation, Youth, and Planning commissions, the Economic Vitality Committee, the Pleasanton Downtown Association, and three at-large members as detailed later in this report. 2. Designate Mayor Thorne and Vice Mayor Brown as the City Council's representatives on the committee. 3. Direct staff to solicit applications for the three at-large members with Councilmembers Olson, Pentin and Narum each recommending appointment of one applicant subject to ratification by the City Council, which would occur at a subsequent City Council meeting. FINANCIAL STATEMENT There is no financial impact as a result of forming an ad hoc Civic Center Committee. However, staff anticipates that the process will utilize professional services to prepare financial analysis, site concept designs and other planning work related to the project. These professional services will be presented to the City Council prior to incurring expenditures.