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r_r■f_tIMMUS3 BERNAL COMMUNITY PARK, PHASE II GIFT ACKNOWLEDGMENT POLICY AND PROCEDURE GENERAL TERMS The City of Pleasanton accepts outright gifts and future gift commitments that are consistent with the Bernal Community Park, Phase II Memorandum of Understanding (MOU). Donations generally will be accepted from individuals, partnerships, corporations, organizations, government agencies or other entities, including anonymous sources unless acceptance of gifts is inconsistent with the City's public purpose. The City will maintain a donor database that includes the name of the donor (e.g., individual, corporation, foundation, organization, etc.), the amount of the donation, the information to be included on any naming recognition plaque or signage, the start and end date of any donor naming recognition, terms for major sponsorship facility naming recognition, and if available, the donor's contact information. Multiyear pledges for major sponsorships over $10,000 are permissible for no more than three years, except in the case of naming rights memorialized through an agreement with the City. Any multi -year donation requires the donor to complete a Pledge Agreement detailing the purpose of the gift, payment schedule and designation of naming recognition. A gift -in -kind donation is an item such as equipment, services, software or a product that a donor voluntarily transfers to the City as part of the fundraising campaign. Acceptance of a gift -in -kind donation is subject to the pre - approval of the City Manager who has the sole discretion to accept or reject a gift-in -kind offering. Any approved gift -in -kind requires a Pledge Agreement indicating support of the City's public purpose and proper acknowledgement. If accepted, the donated item(s) becomes the property of the City, which retains the right to dispose of a gift -in- kind as it sees fit, unless another arrangement has been made with the donor as memorialized through a contractual agreement. The City is solely responsible for determining the placement, style and type of naming recognition and the City Manager may elect at his discretion to reject any donation and to determine the terms of facility naming rights and or the content of any naming recognition. To the extent allowed by the California Public Records Act, donor information will remain private and confidential and will not be made public. Information required to be disclosed includes: (i) the amount and date of a donation; (ii) any donor - designated use or purpose of a donation; and (iii) any other donor - imposed restrictions on the use of a donation. Information to be maintained as confidential includes: personal financial information and gift planning information of a donor or prospective donor. CITY ACKNOWLEDGEMENT AND PROCESSING 1. The City will acknowledge all donations and gifts -in -kind within seven business days after receipt of donations using appropriate thank you letters based on the gift level.