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THE CITY OF 11 CITY COUNCIL AGENDA REPORT PLEASANTON. December 2, 2014 Assistant City Manager TITLE: CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING (MOU) WITH PLEASANTON SPORTS GROUPS FOR A BERNAL COMMUNITY PARK, PHASE 11 FUNDRAISING CAMPAIGN The City Council approved funding plan for the Bernal Community Park, Phase II (Multi - Purpose Lighted Sports Fields/ CIP No. 007065) (Bernal Park, Phase II) anticipates up to $2 million in contributions from Pleasanton Sports groups to offset facility construction costs and this commitment was critical in making the decision to advance park design and development at this time. In view of this anticipated contribution, staff has been meeting with the sports groups and has developed a Memorandum of Understanding (MOU) that sets forth the parameters, commitments, and involvement regarding a Bernal Park, Phase II fundraising campaign. The MOU has been approved by the sports groups and staff is recommending City Council approval. Approval of the MOU represents a critical step in establishing the fundraising campaign which would begin at the time the City Council awards the contract for Bernal Park, Phase II construction that is currently scheduled for February 2015. The fundraising program would conclude within 90 -days after the park is open to the public. In addition, but related to the MOU, this report includes a brief summary of the recommended City gift acknowledgement and procedure document that is included as Attachment 3 to this report. RECOMMENDATION Approve the Memorandum of Understanding for the Bernal Community Park, Phase II (CIP 007065) Fundraising Campaign (Attachment 1) and related Gift Acknowledgement Policy and Procedure document. FINANCIAL STATEMENT There is no significant financial impact to the City for assisting with this program as it is not directly involved in the fundraising campaign. However, the City will play a role in processing donations and assisting with program oversight which involves City staff time. In addition, the City has agreed to pay for a fundraising brochure that would be used by the sports groups for their fundraising campaign.