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BACKGROUND The last comprehensive update to the Hacienda Design Guidelines was approved by the City in 1994. In 2011 and 2012, the City Council approved the Hacienda TOD Standards and Design Guidelines and the Housing Site Development Standards and Design Guidelines which are intended to guide the development of higher-density and mixed-use projects in Hacienda Business Park (Hacienda). The Hacienda Plan Document, Regulations and Design Guidelines do not include these documents and the relationship between these new Design Guidelines and the original guidelines is not clear to the readers. In addition to incorporating the TOD and Housing Design Guidelines, the Hacienda Regulations and Design Guidelines need to be updated to incorporate other best practices at Hacienda, including new water-efficient landscaping requirements and the incorporation of new recycled water implementation strategies. The updates to the Hacienda Regulations and Design Guidelines will focus entirely on consolidating current guidelines into one document and will not change any development intensities, development standards or parking requirements. Once all of the City and Hacienda guidelines have been compiled and consolidated into one comprehensive document, the guidelines will be reformatted and re-packaged in a way that will make the document easier to navigate and understand, with the primary objective of attracting new businesses to Hacienda and enhancing the design quality of the area. DISCUSSION VMWP is a multi-disciplinary urban design and architecture firm that prepared the TOD Design Guidelines in 2011, and is familiar with the design characteristics of Hacienda and its surroundings. The firm has provided contract services planning for hundreds of public agencies, including the City of Pleasanton. Staff believes that the VMWP proposal will allow for a comprehensive update of the Hacienda Regulations and Design Guidelines to: a) incorporate the applicable design guidelines of City planning documents; b) refine the existing document to meet current City environmental objectives (e.g., reduce water use); and c) make the document more easy to understand and implement by project applicants, Hacienda Business Park Owners Association, and the City. VMWP proposes a budget of $44,040 (excluding optional services) to revise the Hacienda Regulations and Design Guidelines. Staff recommends adding a contingency of $5,000 which could be used for additional services, bringing the contract total to $49,040. Staff believes the contract budget is commensurate with the work proposed by VMWP. Submitted b : Financial Review: Approved f/tf-"--- f AL--- ? z Brian Dolan Emily Wagner Nelson Fialho Director, Director of Finance City Manager Community Development Attachments: 1. Draft Professional Services Agreement with VMWP Page 2 of 2