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THE CITY OF 8 pL EASANTONo CITY COUNCIL AGENDA REPORT September 2, 2014 Operations Services TITLE: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH RMC WATER AND ENVIRONMENT IN THE AMOUNT OF $ 1,085,000 TO PROVIDE ENGINEERING AND DESIGN RELATED SERVICES FOR THE RECYCLED WATER INFRASTRUCTURE DESIGN PROJECT, CIP NO. 141026 SUMMARY On November 5, 2013, City Council approved the Recycled Water Feasibility Study (RWFS) and authorized staff to begin the environmental review and application process for loans and grants in order to fund the design and construction of the City's RWFS, which includes delivering recycled water to irrigate the Pleasanton Sports Park along Parkside Drive by June 21, 2015. In accordance with City purchasing procedures, staff circulated a Request for Qualifications (RFQ) seeking a qualified project design engineering firm. Three firms responded to the RFQ and after reviewing the submittals and interviewing all three firms, staff is recommending the City enter into a professional services agreement with RMC Water and Environment, Inc. of Walnut Creek, California in accordance with the scope of work and fees set forth in Attachment 1. RECOMMENDATION 1. Approve the design professional services agreement with RMC Water and Environment of Walnut Creek, California (Attachment 1) to provide engineering and project related services for a not-to-exceed amount of$1,085,000. 2. Authorize the City Manager to execute the subject contract. 3. Amend the Capital Improvement Program by appropriating $53,000 from the Recycled Water Surcharge Fund to CIP project Recycled Water Infrastructure Expansion — Project Design (141026) to meet project costs. FINANCIAL STATEMENT The professional services agreement is for $1,085,000. The Recycled Water Infrastructure Expansion — Design (CIP No. 141026) was authorized July 1, 2015 in the amount of $1,032,000. Staff is requesting an additional $53,000 for the funding of this contract for a total budget for the project of$1,085,000.