12 - Laserfiche WebLink

Fifth Amendment to the Professional Services Agreement with BKF Engineers: In September 2010, City Council approved a Professional Services Agreement with BKF Engineers to prepare plans, specifications and estimates (PS&E) and environmental documentation for the Bemal Avenue at 1-680 Improvement Project. During design, Caltrans indicated that the 1-680/Bernal Avenue interchange was within an area that has been identified as archaeologically sensitive.. As a result, a Historic Compliance Report outlining a testing and monitoring program is necessary and must be submitted to Caltrans and the State Historic Preservation Office (SHPO). Preparing this report is additional work that was not included in the original scope of services. Additionally, an archaeological test program must be conducted prior to the start of construction. BKF Engineers' sub-consultants will perform the archaeological test program and prepare a technical report for Caftans review and approval. This amendment will not cover the process that must be undertaken if a substantially intact significant cultural deposit is exposed during the test program or during construction that suggests a potential for focused data recovery, or if any bone is found and identified as human. If this occurs, consultation with Caltrans will be necessary and the archaeological data recovery of the mitigation plan will need to be initiated. The cost for archaeological data recovery cannot be accurately estimated as it is dependent on what is found and can range from $50,000 to $100,000 or more The task for archaeological data recovery is not included in BKF Engineers' scope of services. If archaeological data recovery is required, the data recovery will proceed per the mitigation plan and staff will request City Council's approval for another amendment to BKF's agreement to include archaeological data recovery. During construction, the design services of BKF Engineers is required to respond to requests for information from the contractor, review contractor submittals as required, provide archaeological monitoring, and attend meetings as required. After construction is completed, BKF will also prepare the construction record drawings. These additional services are considered extra work separate from the original scope of services. The scope of services and fee proposal ($162,200) for the fifth amendment to the professional services agreement with BKF Engineers is presented in Attachment 3. Construction Management and Inspection Services Staff advertised a Request for Proposal (RFP) package in April 2013 for both the I- 580/Foothill Road and I-680/Bemal Avenue Interchange Improvement projects. Carlson Management Inc. was the highest rated firm, and Bill Carlson has successfully managed the construction of other capital improvement projects for the City. On August 20, 2013, City Council approved the Professional Services Agreement with Carlson Management, Inc. in the amount of $666,377.62 for the construction management services for the I-580/Foothill Road and I-680Bemal Avenue Interchange Improvement projects. Page 4 of 6