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THE CITY OF - OG <br /> J <br /> PL£ASANTON. CITY COUNCIL AGENDA REPORT <br /> June 3, 2014 <br /> Community Development <br /> Engineering Division <br /> TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD <br /> CONSTRUCTION CONTRACT TO G. BORTOLOTTO & COMPANY, INC. IN <br /> THE.AMOUNT OF $2,639,320.68 FOR THE ANNUAL RESURFACING AND <br /> RECONSTRUCTION OF VARIOUS STREETS (ANNUAL STREETS <br /> RESURFACING AND PREVENTATIVE MAINTENANCE) PROJECT, CIP <br /> NO. 135003 <br /> SUMMARY <br /> Plans and specifications were prepared for the subject project, which consists of <br /> approximately 2,480,000 square feet of pavement resurfacing and preventative <br /> maintenance on various city streets. Bids have been received and staff is <br /> recommending award of the construction contract to the lowest responsible bidder, <br /> G. Bortolotto & Company, Inc.. in the amount of $2,639,320.68 for the Annual <br /> Resurfacing and Reconstruction of Various Streets project, CIP 135003. The project <br /> was renamed the Annual Streets Resurfacing and Preventative Maintenance project on <br /> bid documents to alert prospective bidders to the fact that the scope of work is broader <br /> than the City's recent Annual Resurfacing projects. The objective of the project is to <br /> prolong the useful life of the existing street infrastructure while providing a safe and <br /> smooth riding condition. <br /> RECOMMENDATION <br /> 1.. Approve plans and specifications for this project. <br /> 2. Review the bids received and award the construction contract for the project to <br /> G. Bortolotto & Company, Inc. of San Carlos, California, for a low bid amount of <br /> $2,639,320.68. <br /> 3.. Authorize the City Manager to enter into the project contract. <br /> 4. Authorize the Director of Community Development to approve and execute <br /> contract change order(s) for a contingency amount not-to-exceed $263,932 (10% <br /> of the contract)for unforeseen yet necessary related work. <br /> 5. Authorize the transfer of $203,553 from the Annual Resurfacing of Various Streets <br /> project, CIP No. 125003, to the Annual Resurfacing and Reconstruction of Various <br /> Streets project, CIP No. 135003, to complete funding for the project, and transfer <br /> the remaining balance of CIP No. 125003 ($105,051)to Gas Tax Fund balance. <br /> FINANCIAL STATEMENT <br /> The anticipated total expenditure for this project is $2,903,553(see attached funding <br /> and expenditure summary, Attachment 3). <br />