16 - Laserfiche WebLink

BACKGROUND: The Pleasanton Police Department manages approximately sixty (60) special events each year. These events, which range from walk-a-thons to art festivals, bring economic growth to the city, as well as, positive exposure, yet they create significant financial impact to the police department budget. The time demands needed to approve and manage these events are such that a full time police supervisor position is dedicated. The management of these events, depending on the size and complexity, can range from several hours to several weeks in addition to the staff time spent at the actual event. The proposed fee is an administrative fee relative to the management/organization of the event and does not include the costs of staffing these events. DISCUSSION: Having a special event application fee is an industry standard (as enumerated in Attachment 1) that helps reduce the untimely submission and processing of special event application information. Municipalities require applicants to provide information to evaluate risk and liability associated with an event. Multiple cities within the Bay Area were surveyed with the vast majority having a special event application fee in place. The police department is recommending the City amend the Master Fee Schedule to allow for a special event application fee that will assist with efforts to review and evaluate special event applications in a timely manner. Submitted by: Fiscal Review: Approved by: Dave r (5/---11 Emily Wagner Nelson Fialho Police Chief Director of Finance City Manager Attachments: 1. Special Event Application Fee Industry Comparisons 2. Resolution to Amend Master Fee Resolution 92-100 to Establish a Special Event Application Fee.