04 - Laserfiche WebLink

THE CITY OF 4 who CITY COUNCIL AGENDA REPORT LEASANTONO December 17, 2013 Community Development Traffic Engineering Division TITLE: RATIFY APPROVAL OF THIRD AMENDMENT TO AGREEMENT WITH BKF ENGINEERS IN THE AMOUNT OF $74,400 TO PERFORM ADDITIONAL SCOPE OF ENGINEERING SERVICES TO PREPARE FOR CONSTRUCTION OF BERNAL AVENUE AT 1-680 INTERCHANGE IMPROVEMENTS; APPROVE THE FOURTH AMENDMENT TO AGREEMENT WITH BKF ENGINEERS IN THE AMOUNT OF $77,000 TO FINALIZE THE PLANS, SPECIFICATIONS AND ESTIMATES FOR THE LANDSCAPE AND GATEWAY DESIGN, OBTAIN A CALTRANS ENCROACHMENT PERMIT RIDER, AND PROVIDE SERVICES DURING THE ADVERTISING AND BIDDING PERIOD FOR THE BERNAL AVENUE AT I-680 INTERCHANGE IMPROVEMENTS SUMMARY In September 2010, the City Council approved a Professional Services Agreement with BKF Engineers to prepare the project plans, specifications and estimates (PS&E) and environmental documentation for the Bernal Avenue at 1-680 Improvements for a not to exceed amount of$297,666. On December 4, 2013, the City Manager approved the Third Amendment to the Agreement with BKF because the timing of the authorized work is critical to avoid potential cost increases to the interchange project. City Council ratification of the Third Amendment is now required. The proposed Fourth Amendment is related to the landscape and gateway elements of the project, which will be bid separately from the interchange improvements. These elements will require BKF Engineers to process and obtain an encroachment permit rider from Caltrans. During the development of the PS&E, the project work plan was expanded and will require structural and geotechnical consultation, additional design details, and specifications. The services of BKF Engineers will be required during the advertising and bidding period to respond to questions from contractors, attend meetings, and assist City staff in preparing contract addenda as needed. RECOMMENDATION 1. Ratify the approval of the Third Amendment to the Professional Services Agreement with BKF Engineers to perform an archaeological test program, perform additional field survey and design to revise and finalize the PS&E due to the expansion of the work plan, provide assistance to the City during the advertising and bidding period for the project, and extend the agreement expiration date to December 31, 2014. Section 4 of the agreement is amended to increase compensation by $74,400 for a total compensation amount of$372,066.