02 - Laserfiche WebLink

• çiOa O F T W A R E x = 4 z 4 s 4 x u 4 » 4 » 4 n u a w A & ., & 4 a 4 u 4. S '� � & 4 &._ 4 &,. 4,: & $.. & A.. > 4 & 4 4 m. V m . 4 4 s. Work plan Typical deliverables and timeline for Website and Intranet Projects (collectively referred to as "Web site" or "site") Milestone 1: Design kick-off meeting Civica will host a design kick-off meeting with the City team to review and evaluate current design, view site examples, discuss current Civica technologies (User Portal, Social Media Integration, Modules, etc.), and introduce all tools used to make this project a success (Collab, Content and Branded Page Matrices for Content Migration, etc.). Based on our experience, we have developed a streamlined process that has proven to be invaluable in collecting data that will provide a solid basis for the development of the navigational structure and design of the new site. Estimated Timeline: Completion 1 week from contract Milestone 2: Concept and design new Web site Civica does not use design templates, as we feel every public Agency deserves its very own look and feel. Upon completion of the design kick-off meeting and focus groups, our highly qualified design team will have everything needed to deliver 3 unique design concepts for discussion and review. Each design concept will provide alternative ways for homepage design, layout, information hierarchy and architecture. From these unique concepts, Civica will produce a revised concept based on feedback received from the City design committee, combining all preferred features from each of the initial design directions. The "hybrid" composition will then be given up to 3 additional rounds of revisions until an approved homepage composition is delivered. From experience, this process has been proven successful in producing completely unique, captivating and powerful homepage designs for every Civica client. All design work is done in-house by our experienced design team and each composition is a direct product of interactions between Civica and your design committee. Throughout each stage of the project process, your agency will be in direct personal communication with the Civica design team. We provide you every opportunity to offer comments and feedback on all revisions. Our goal is to deliver a Web page layout design you can be 100% proud to call home. Estimated Timeline: Completion 5-8 weeks from contract Milestone 3: Web site engineering and design integration Once the homepage and secondary (internal) page designs have been approved by the City, Civica will host a development(test) version of what will become the new Pleasanton Web site. Civica development engineers will integrate the approved designs with the new system. At this point, the new design will "come to life." City staff will have the ability to interact with the new site design and core features. Upon completion of this stage, you will have the current version of the Civica CMS. The new system will have modules, tools and features including: News and Announcements Events Calendar Agendas and Minutes Phone Directory FileBank(File Manager) RFPs and Bids Community Calendar Job Postings Press Releases Frequently Asked Questions PLEASANTON-WEB SITE-REDESIGN-02 2 of 13