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In May 2013 the City Council added the Pioneer Cemetery Master Plan to its work plan. The scope of the master plan includes a site analysis, recommendations for landscape and maintenance improvements, exploration of public/private partnerships, installation of a veterans' memorial or monument, consideration of site development and expansion options, and development of maintenance and operation rules and regulations. Staff is estimating the master plan process will cost approximately $50,000 and take six to eight months to complete. As part of the master plan process, staff felt it prudent to develop an oversight committee, comprised of two Parks and Recreation Commissioners, one Civic Arts Commissioner, one Veterans' Organization of Pleasanton representative, one Pioneer Cemetery Committee member, one representative from Catholic Funeral and Cemetery Services, and one at large position, to provide ongoing dialogue and direction. Staff is requesting approval of both the formation and membership of the ad-hoc committee. Upon approval staff will begin drafting the RFP for consultant services. Councilmember Narum questioned the identified committee tasks and noted there is no mention of developing a business plan for future growth or operations or analysis of whether there is an opportunity for this to become an enterprise fund. Ms. Yurchak explained that this is short list only; the RFP contains a more detailed description which does include a business plan. Mr. Fialho added that is still an evolving issue which will be tackled by the committee but is ultimately for the Council to decide. Mayor Thorne invited public comment. Nancy Harrington, Pleasanton Pioneer Cemetery Committee, described her vision for the future of the cemetery. This includes a new public park, veterans' memorial and learning center to teach the community about the important men and women who helped make Pleasanton what it is today. Frank Capilla, Pleasanton Pioneer Cemetery Committee, thanked the Council for establishing this as a city priority. He said the committee stands ready to contribute to the project however possible and looks forward to the day they can honor those laid to rest there. To Councilmember Narum's comments, he said he felt the cemetery could support its own long-term care and provide a revenue source for the city. Doug Miller, Pleasanton Pioneer Cemetery Committee, called attention to the Harrington's generous pledge of $40,000 in matching funds towards a veterans' memorial. He thanked the Harringtons for their tremendous support of the city, noting that they have already spent considerable time and effort visiting memorials throughout the country and working with a designer on preliminary schemes. These ideas were presented to both the VFW and American Legion in July and received overwhelming support. Both organizations plan, through a joint committee, to evaluate the designs further and reach a consensus by the time the city is ready to move forward with the overall plan for the cemetery. Mayor Thorne closed public comment. MOTION: It was m/s by Brown/Cook-Kallio to approve the formation of a seven (7) member Cemetery Master Plan Oversight Committee. Motion carried by the following vote: Ayes: Councilmembers Brown, Cook-Kallio, Narum, Pentin, Mayor Thorne Noes: None Absent: None City Council Minutes Page 3 of 12 September 17, 2013