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BACKGROUND On March 25, 2013, the Council conducted a public workshop for the purpose of prioritizing City Council projects for the upcoming year. During the workshop several community members requested that the City Council consider improvements to the City's Pioneer Cemetery. At its meeting on May 7, 2013, the City Council adopted its two -year work plan, which included the development of the Pleasanton Pioneer Cemetery Master Plan. The project shall consider improvements to the Pioneer Cemetery that may include irrigation, landscaping, public /private partnerships, a veterans' memorial and maintenance and operation rules and regulations. To assist with the project staff has determined it beneficial to have ongoing community participation, dialogue and direction. Similar to past large scale community based planning efforts; staff is recommending a seven (7) member ad hoc community based oversight committee to help direct the process. Oversight Committee Composition • Two (2) Parks and Recreation Commissioners • One (1) Civic Arts Commissioner • One (1) Veterans Organization of Pleasanton representative • One (1) Cemetery Committee (community group) representative • One (1) Catholic Funeral and Cemetery Services representative • One (1) Member at Large The Parks and Recreation Commission and Civic Arts Commission representatives will be selected from their respective memberships. The other advisory groups and /or organizations will each select a representative. The Member at Large position will be selected using a similar process to the Commission /Committee recruitment/selection procedures. Interested resident applicants will complete an application for consideration. Committee Roles and Expectations To assure a successful and timely process, it is important to define the role of the Committee. Similar to other recently formed committees, staff has identified the following roles and responsibilities: • Be informed, collaborative and solution oriented. Be committed to attending meetings, reading staff information, and being prepared to balance individual and minority interests for the overall good of the community. • Provide a forum for community discussion. Actively engage the community in a constructive dialogue about the options discussed. Be open to varied comment and viewpoints. Page 2 of 3