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Provide input on draft products. Review and provide input on draft documents as <br />requested by staff. <br />• Keep commission and/or agency informed and up to date regarding <br />Committee activity. Keeping the lines of communication open at your commission <br />or agency assures that there is collective collaboration throughout the process which <br />helps lead to a successful conclusion. <br />• Provide recommendations as requested by City staff. Providing <br />recommendations to the City Council and /or commissions is important to assure <br />they receive guidance prior to making decisions needed to adopt the Master Plan. <br />DISCUSSION <br />Upon approval of the seven (7) member ad hoc community oversight committee, staff <br />will develop a Request for Proposals to hire an experienced and knowledgeable <br />consultant in cemetery design to develop the Pioneer Cemetery Master Plan. The Plan <br />shall include consideration for improvements to the landscape to bring the Pioneer <br />Cemetery to better maintenance standards as possible while incorporating the City's <br />new Landscape Design Guidelines; however all options shall be considered. <br />Additionally, public /private partnerships shall be explored, in addition to a veteran's <br />memorial component. Maintenance and operation rules and regulations should also be <br />considered during this process. <br />Preparation of the Pioneer Cemetery Master Plan is likely to take seven to nine months. <br />It is anticipated that the Oversight Committee will hold its first meeting in November <br />2013, with subsequent monthly meetings through May 2014, or as determined by the <br />consultant. <br />Sub by: <br />r� <br />Daniel S ith <br />Operatio s Services Director <br />Fiscal Review: <br />Emily agner <br />Director of Finance <br />Page 3 of 3 <br />Approve by: <br />Nelson Fialho <br />City Manager <br />