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Mr. Huy A. Ho, P.E. The City of Pleasanton August 13, 2013 Page 6 1.0 Project Management and Meetings This task is unchanged from the scope submitted April 10, 2012. 1.1 Project Management: Carollo Engineers (Engineer)will provide the appropriate level of project management and administration necessary for proper planning, execution, monitoring, quality control, and reporting. Carollo will prepare monthly progress letters with the invoice to track the status of budget expenditures and key work activities completed during that billing period. The letter will include updates to the project schedule. Carollo will coordinate with City Representatives, DSRSD Staff, and other pertinent agencies. Carollo will also monilor our sub-consultant's work. Deliverables: • Monthly progress summary reports (electronic). 1.2 Kickoff Meeting: Carollo will conduct a kickoff meeting to introduce the team, set lines of communications, transfer available information and documents, and to discuss the scope of work, schedule, deliverables, project goals arid objectives, potential alternatives, and new ideas. 1.3 Design Criteria Workshop: Carollo will conduct a design criteria workshop that will allow our team and a larger representation of City staff to meel and discuss the project concepts, review the comparison of alternatives and design criteria, and implement new suggestions and ideas. Carollo will conduct thia workshop only after enough of the preliminary design is completed to make tie workshop meaningful. Decisions from the workshop will be summarized in the Preliminary Design Report. 1.4 Monthly Progress Meetings: Appropriate members of our team will attend monthly progress meetings with the City to discuss progress, and technical and project management issues, concerns, and new developments. Fcr budgeting purposes, we have assumed total six monthly progress meetings. 1.5 Submittal Review Meetings: Carollo will prepare for and conduct two submittal review meetings with the City. The meetings will be conducted after the 50% and 100% submittals. The intent of these meetings is to discuss City's preference, review the design documents, and solicit review comments from the City staff. These review meetings will allow members of our team to present the design submittal packages and update the status of detailed design. At these meetings, we will highlight critical items for City staff to review in order to maximize the effectiveness and efficiency of the review process 1.6 Site Review Meetings: Carollo will attend one meeting to inspect site constraints of the pump station and pipeline and a second meeting to inspect the EARS pipeline conditions. Deliverables: