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c. Project Meetings — CONSULTANT shall conduct one preconstruction <br /> conference per construction contract; weekly progress meetings; and <br /> other project related meetings. CONSULTANT shall prepare agendas and <br /> meeting minutes. <br /> d. Project Submittals— CONSULTANT shall process Contractor's submittals <br /> and assure their timely review. CONSULTANT shall maintain a log to <br /> track processing of Contractor's submittals. Review and acceptance of all <br /> technical project submittals will be by T.Y. Lin International or BKF <br /> Engineers, the designers of record. CONSULTANT shall review <br /> construction related submittals including contractor proposed concrete and <br /> asphalt concrete mix designs. CONSULTANT shall review contractor's <br /> baseline, monthly-updated, and as-built Critical Path Method schedules for <br /> completeness and conformity with contract specifications. <br /> e. Claims Mitigation — CONSULTANT will take steps to avoid claims on the <br /> project. CONSULTANT will coordinate setup of Dispute Review Board, if <br /> required; prepare contract issues for their review; and monitor costs <br /> incurred for Board's services. In the unlikely event of claims, any claims <br /> resolution will be performed as additional services. <br /> f. Progress Payment— CONSULTANT shall prepare monthly progress <br /> payment requests and submit to CITY for their payment. CONSULTANT <br /> will segregate payments by funding source as requested by CITY. <br /> g. Change Orders — CONSULTANT shall evaluate proposed change orders, <br /> coordinate changes in design with T.Y. Lin International or BKF <br /> Engineers; Caltrans; and CITY staff as appropriate. CONSULTANT shall <br /> prepare change orders and an independent cost estimate and schedule <br /> impact analysis. <br /> h. Document Tracking — CONSULTANT shall track all documents during the <br /> course of the project. Documents to be tracked include but are not limited <br /> to all correspondence, shop drawings, test results, change orders, <br /> potential change order items, potential claims, design clarifications, <br /> photographs, etc.. <br /> i. Documentation — CONSULTANT shall document the Conl ractor's and <br /> utility companies' activities on a daily basis; conversations and meetings <br /> related to the project; changed conditions; change orders; weather; <br /> accidents; environmental mitigation; and all other items that may be <br /> necessary for reviewing progress payments; evaluating arid processing <br /> change orders; and resolving potential claims. Documentation is to <br /> include both written text and photographs. Progress photographs of the <br /> overall project are to be taken and a set included in the final project <br /> records. <br /> Consulting Services Agreement between July 16, 2013 <br /> City of Pleasanton and Carlson Management, Inc. Page 3 of 5 <br />