17A - Laserfiche WebLink

combining these two grant requests, PCRT will make available their microphone systems for use at the Firehouse Arts Center. Commissioner De Baca Martens discussed with Mr. Judson the proposal to make the equipment available for use at the Firehouse Arts Center. She also had some concerns that the requested funds were only for equipment. Mr. Judson discussed the difficulties experienced by the repertory companies when they don't have the correct kind of equipment. Commissioners had questions regarding the different types of equipment, the number of pieces that could be purchased, and the price breakdown available, if the agencies could collaborate. They also discussed with Ms. Crose the possibility that such equipment could be purchased by the City for use at the Firehouse Arts Center. Pleasanton Cultural Arts Council — Arts in the Schools Program, Jill Vellinger - discussed the reconfiguration of the funding process being considered for this program. She shared information about arts programs that have been cut at various local schools and the vision they have to continue to support teachers who apply for grants for their programs The Commission was advised that PCAC is trying to put together a turnkey program that would also include elementary school age children. For the benefit of new Commissioners, Commissioner De Baca Martens requested staff provide information on why a grant request for this program was not being allowed. Ms. Crose provided details on why grant funds cannot be used as pass-through funds for programs. Commissioner De Baca Martens discussed with Ms. Vellinger ways the Commission could help without the funds being considered "pass-through". Chairperson McLane closed the meeting for agency presentations and a 10-minute break was taken until 8:05 p.m. Commissioner Wedge questioned whether the Commission should consider funding an agency that had not presented at this meeting. Ms. Grose provided information and noted that when something similar occurred during the last funding cycle, City Council had requested that the agency be allowed to present to the Commission at another meeting. She advised that if the Commission wished to consider funding an agency that had not presented, they could request the agency to present at the April meeting. Commissioner Wedge thought awarding funding to an agency that had not presented was unfair to all of the agencies that had. Chairperson McLane agreed. Amended per Commissioner De Baca Marten:, —that in the grant application it has always been a requirement for a group to attend the meeting but that it was changed this year for all groups to attend but only certain groups were asked to present. Commissioner Wedge added that multiple communications had been sent to the grant applicants but that no response from the group not in attendance had been received to those communications. McLane/Wheeler 4-0-1 abstain (Loll). Commissioner Nealy felt it was important to consider funding Livermore Valley Opera's program for the Firehouse Arts Facility because it was the only planned opera program for the Firehouse. Commissioner Wedge agreed, but Commissioner De Baca Martens questioned Civic Arts Commission March 4, 2013 Page 5