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Committee Roles and Expectations Preparation of the Parks and Recreation Master Plan is likely to take 6 months. To assure a successful and timely process, it is important to define the role of the Committee. Similar to other recently formed committees, staff has identified the following roles and responsibilities: • Be informed, collaborative and solution oriented. Be committed to attending meetings, reading staff information, and being prepared to balance individual and minority interests for the overall good of the community. • Provide a forum for community discussion. Actively engage the community in a constructive dialogue about the options for future services and facilities. Be open to varied comment and viewpoints. • Provide input on draft products. Review and provide input on draft documents as requested by staff. • Keep you commission and/or agency informed and up to date regarding Committee activity. Keeping the lines of communication open at your commission or agency assures that there is collective collaboration throughout the process which helps lead to a successful conclusion. • Provide recommendations as requested by City staff. Providing recommendations to the City Council and/or commissions is important to assure they receive guidance prior to making decisions need to adopt the Master Plan. Public Process Summary In addition to planned Steering Committee meetings, there wil be significant opportunities for public input. The Master Plan process includes: • Executive Interviews: Face-to-face interviews with selected stakeholders such as key City personnel, community leaders, school district personnel, etc., to gain valuable perspective regarding needs, expectations and current conditions. • Sports Organizations Questionnaires: The purpose of the questionnaire will be to solicit the attitudes and perceived needs of recreation facilities as viewed by user groups in the City. • Community-wide Telephone Survey: Conducting a statistically reliable survey of approximately 300 residents estimated to be 12 minutes in length with the goal of achieving a +/- 7.1% margin of error with a 95% confidence level. Page 3 of 4