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THE CITY OF _ 11 CITY COUNCIL AGENDA REPORT pL£ASANTONe July 17, 2012 Community Development Engineering Division TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD CONSTRUCTION CONTRACT TO AMERICAN ASPHALT REPAIR AND RESURFACING CO., INC. IN THE AMOUNT OF $570,369.25 FOR THE ANNUAL SLURRY SEALING OF VARIOUS CITY STREETS PROJECT, CIP NO. 115004 SUMMARY Bids have been received for the project and staff is recommending award of the construction contract to the lowest responsible bidder, American Asphalt Repair and Resurfacing Co., Inc. in the amount of $570,369.25 for the Annual Slurry Sealing of Various Streets project, Capital Improvement Program (CIP) No. 115004. Slurry sealing will prolong the service life of the existing pavement by the application of a thin coat of asphalt/aggregate slurry to the pavement surface. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review the bids received and award the construction contract for the project to American Asphalt Repair and Resurfacing Co., Inc. of Hayward, California, for a low bid amount of $570,369.25. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Community Development to approve and execute contract change order(s) for a contingency amount not-to-exceed $ 57,291 (approximately 10% of the contract) for necessary related subject work. FINANCIAL STATEMENT This project is part of the City's on-going preventative maintenance efforts to prolong the service life of the existing street pavement. These projects are expected to help control long-term maintenance costs. Funding for this project includes allocations of $160,985 from the fiscal year 2009-10 and CIP and $472,135 from the fiscal year 2011-12 CIP. In addition, $130,950 of Bicycle Transportation Account grant funds are available for bicycle lane striping.