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BACKGROUND <br /> The City Purchasing Manual (Manual) establishes requirements for vendor selection <br /> based on the type and value of the goods or services to be purchased. For purchases <br /> of goods and ancillary services in excess of $50,000, the City Manager is authorized to <br /> approve selection of the qualified low bidder resulting from a request for bids process. <br /> However, if staff instead recommends use of a cooperative purchasing agreement, a <br /> sole source vendor, or a vendor other than the qualified low bidder, City Council <br /> approval is required unless determined otherwise by the City Manager. <br /> DISCUSSION <br /> As part of the City's annual purchasing process, individual vendors are provided with <br /> RPOAs authorizing departments to make numerous as-needed purchases on a regular <br /> basis throughout the year. As an example, a firm operating in accordance with a RPOA <br /> for office supplies may have many individual sales with the City, all of which are valued <br /> at less than a few hundred dollars; however, the overall annual purchase may be equal <br /> to or greater than $50,000. <br /> In reviewing this year's listing of RPOAs, staff identified a number of vendors that, <br /> based on previous activity, will provide products that collectively may be in excess of <br /> $50,000 and/or are sole source vendors. As a result, staff determined that it is <br /> appropriate to forward these to the City Council for approval prior to issuing a RPOA for <br /> the 2012/13FY. As indicated in the attachment, some of RPOAs are in the middle of a <br /> multi-year agreement; however, the City Council is asked to approve only the current <br /> fiscal year RPOA requests. <br /> Competitive Bidding <br /> All of the vendors listed on Attachment 1 have either been selected through the City's <br /> competitive bid process or have been declared sole source vendors. If a vendor is <br /> designated a sole source vendor, an explanation is included in Attachment 1. All <br /> 2012/13FY competitive bids for RPOAs for $50,000 or more have been completed. If <br /> additional RPOAs for $50,000 or more are identified during the 2012/13FY, the <br /> requesting department will bring those to the City Council for approval. Staff <br /> recommends approval of the RPOAs listed on Attachment 1. <br /> Submitted by: Approved <br /> r <br /> � <br /> Y Wagner Emily Wa � Nelson Fialho <br /> Director of Finance City Manager <br /> Attachment: <br /> 1. Recurring (Open) and Multiple Year Purchase Order Recommendations <br /> Page 2 of 2 <br />