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T ATTACHMENT 4 HE CITY OF _� Housing Commission , , LEASANTONC Minutes [EXCERPT- DRAFT) City Council Chambers, 200 Old Bernal Ave., Pleasanton, CA May 17, 2012 7:00 p.m. PUBLIC HEARINGS AND OTHER MATTERS 6. Approval of Annual Operating Budget for Kottinger Place for Fiscal Year 2012/13 Mr. Bocian advised that staff was seeking approval by the Commission of the proposed Operating Budget for fiscal year 2012/13 for Kottinger Place. He advised that the projected annual operating expenses at Kottinger Place would be $279,893, while the projected income will be $255,365, leaving a $24,258 shortfall. The Commission was provided information about the difficulties in projecting rent revenue because tenant rents are based on individual tenant incomes and may change over time. Mr. Bocian also provided information about the reduced Operating Subsidy anticipated based on an amendment by HUD to the normal formula used to determine allocations. He noted that HUD is reducing Operating Subsidy allocations to housing authorities throughout the country. Mr. Bocian informed the Commission that staff was recommending two options for consideration to address the $24,258 projected budget shortfall. Option 1 will eliminate the onsite social services coordinator at Kottinger Place for a savings of$7,259 from Acct. 4210 in the budget and would also authorize the allocation of$16,999 from the Reserve Accounts if necessary to fill the remaining gap and meet operating expenses. Option 2 would place all of the burden on the reserve account to fill any budget shortfall. Commissioner Mermelstein discussed with Mr. Cammer the services provided by the social services coordinator. Mr. Cammer indicated he agreed with staffs recommendation to eliminate this position and felt that services through the Senior Center would help fill the gap. Consideration could also be given to sharing the costs for a social services coordinator with Pleasanton Gardens. Commissioner Casey was advised by Mr. Cammer that it was unfortunate that Congress looks at HUD as something they can diminish on a regular basis. He agrees with staff's approach to this problematic situation and felt that the Kottinger Place administrator would likely also have to fill some of the resulting gap in services. Mr. Cammer agreed that reserve funds should not be used if possible. Chairperson Probert had questions regarding differences in budget amounts as indicated by HUD and the provided Operating Budget. He also asked about cable TV costs and the Capital Page - 1 -