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BACKGROUND The cities of Pleasanton and Livermore jointly own, operate and share in the cost of an 800MHz radio communications system that was purchased in 1993. While this system has performed satisfactorily, its technology is outdated and it is in need of overhaul. In early 2007 as Pleasanton and Livermore were exploring replacement/upgrade options, public service agencies in Alameda and Contra Costa counties also began exploring the feasibility of a two-county coordinated radio system that would enable radio users to communicate seamlessly across jurisdictional lines within the two counties. The end result of that effort was the formation of the East Bay Regional Communications System Authority (EBRCSA), which Pleasanton joined in later 2007. Since that time, the EBRCSA has been designing, installing and seeking funds to cover the cost of implementing the radio system. EBRCSA has completed its final system design, is nearing the end of system development/construction and has informed the City that it anticipates being ready for connection by July of this year. The system will provide coverage and interoperability to all agencies operating on the EBRCSA system. This system will improve safety, eliminate duplication of overlapping independent systems, provide effective interoperable voice communications, and enable EBRCSA to provide improved public safety services. In anticipation of system availability, the City has completed its review of police and OSC radio needs. As part of this review, staff worked closely with both the Livermore Police Department and LPFD to identify the best radio products consistent with budgets of both communities and meet the need for fully functional public safety interoperability; not only locally but for the regional system. As part of this review staff became aware of discounts incorporated in the current, competitively bid Contra Costa County Radio Contract, derived from its 2009 RFQ #0904-018 for Professional Grade P25 Subscriber Radios. Staff has compared the prices using this bid and determined that it provides the lowest pricing available. As a result, staff did not circulate a full request for bids for this project. However, in conjunction with the Livermore police department, multiple portable radio platforms were field tested and compared including GE, EF Johnson and Harris products. Based on the field testing, employee feedback and performance, staff determined that the Motorola radio products, which are fully compatible with the EBRCSA, are the best products for our usage. Red Cloud, Inc., which has provided Motorola equipment to the City previously, will be the vendor providing the equipment for these proejcts. The police purchase is anticipated to include 118 Motorola APX6000 P25 radios, replacement batteries, equipment for motorcycle connectivity, software enabling PPD 24/7 access to our radio communication recordings including both traditional 911 and E911 calls and miscellaneous equipment. The OSC anticipates purchasing approximately 30 radios in total that include a combination of portable and mobile radios. To minimize radio costs, the OSC is planning to replace some existing radios with cellular phones. The OSC and the police department, currently use cellular phones with "push to talk" direct connect features that allow communications similar to portable radios. Cost estimates are dependent of available discounts and manufacturer credits. Page 2 of 3