07 - Laserfiche WebLink

THE CITY OF CITY COUNCIL AGENDA REPORT pLEASANTON. April 3, 2012 Police TITLE: APPROVAL OF POLICE AND OPERATIONS SERVICES RADIOS AND RELATED COMMUNICATIONS EQUIPMENT REQUIRED TO MIGRATE TO THE EAST BAY REGIONAL COMMUNICATION SYSTEM AUTHORITY'S INTEROPERABLE RADIO SYSTEM SUMMARY Cities, agencies in Alameda and Contra Costa counties have formed the East Bay Regional Communications Authority (EBRCSA) to develop and operate a shared radio/communications infrastructure enabling interoperability between user agencies, including the two counties. The EBRSCA operates as a joint powers authority with a twenty-three person Board of Directors. Currently Mayor Hosterman serves as a City Representative on the Board. In anticipation of the EBRCSA system becoming operational sometime between May and June 2012, staff has identified radio equipment compatible with the EBRSCA system. Notwithstanding the new system, existing police and operations services (OSC) portable radios have gone beyond their expected life and are in need of replacement and are incompatible with the EBRCSA system. Other radios, including those in the LPFD and police vehicles have already been replaced and are compatible. The City equipment replacement fund includes funding for this equipment. RECOMMENDATION Authorize the purchase of portable radios and related equipment, including radio headsets, battery chargers, and interface software estimated at $515,000. FINANCIAL STATEMENT The estimated fiscal impact of these purchases is estimated to be $415,000 for the police department and $100,000 for the OSC. Funding will be from the City's Equipment Replacement Fund (042900) which includes funds to meet project expenses. In addition, in an effort to reduce costs, the OSC intends to increase its use of cellular phones to replace radios. Once the City migrates to the EBRCSA, it will be assessed an annual EBRCA maintenance charge of approximately $350 per radio. The City's Budget includes these charges.