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THE CITY OF <br /> 4 <br /> Imo# -- "' CITY COUNCIL AGENDA REPORT <br /> pL£ASANTON <br /> April 3, 2012 <br /> Community Services <br /> TITLE: RATIFICATION OF THE APPROVAL TO AWARD CONTRACT TO <br /> MISSION VALLEY SPORTS OFFICIALS, INC. TO PROVIDE UMPIRE <br /> COLLECTIVE SERVICES FOR ADULT SOFTBALL LEAGUES <br /> SUMMARY <br /> The City has historically utilized contract services to provide officiating services for City <br /> youth and adult sport leagues. With the expiration of the current services agreement, <br /> staff recently conducted a Request for Proposals (RFP) process. After conducting a <br /> formal review of both proposals, staff determined that Mission Valley Sports Officials, <br /> Inc. is the most responsive vendor to provide official selection, training, scheduling, <br /> supervision, and payment in accordance with the City's adult softball league policies <br /> and scheduling. <br /> RECOMMENDATION <br /> Ratify the agreement with Mission Valley Sports Officials, Inc. to provide umpire <br /> collective services for City adult softball leagues. <br /> FINANCIAL STATEMENT <br /> The total cost of the services is based on the type of game played, league versus <br /> tournament play; and the number of umpires assigned per game. The cost associated <br /> with this contract will not exceed $126,000 in the first year (2012); $126,000 in the <br /> second year (2013); and $128,000 in the third and final year. The cost of the <br /> agreement is offset completely by revenues the City receives from tournament fees and <br /> the adult softball program. Funding for this contract is available and budgeted in the FY <br /> 2011/2012 Operating Budget. <br />