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THE CITY OF 5 CITY COUNCIL AGENDA REPORT pLEASANTON® March 20,2012 Community Development Engineering Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY J3C CONSTRUCTION FOR THE BERNAL PROPERTY MITIGATION POND OBSERVATION DECK PROJECT, CIP NO. 117024 SUMMARY Construction of the Bernal Property Mitigation Pond Observation Deck project is complete and ready for acceptance. The subject project consisted of the construction of an observation deck, bench, shade structure and associated pathway adjacent to the recently constructed Bernal Bridge Offsite Mitigation Pond (located at the Southwest corner of Valley Avenue and Laguna Creek Lane and adjacent to Mission Creek). RECOMMENDATION 1. Accept the improvements for the project. 2. Authorize the City Clerk to file a Notice of Completion for the subject project. 3. Authorize payment of the retention in the amount of $5,625.00 to J3C Construction 30 days after recordation of the Notice of Completion. 4. Authorize the transfer of the project balance in the amount of $20,908 back to the Parks CIP -- General Fund FINANCIAL STATEMENT Funding for this project, in the amount of $85,000, was included in the adopted Fiscal Year 2011/12 Capital Improvement Program (CIP) budget. The deck construction has been completed for the amount of $58,092; however, the interpretive signage included in the project budget has yet to be completed. Community Services Department staff will be responsible for the design, manufacture and installation of these signs at a later date. Staff recommends retaining $6,000 of the project balance in the CIP budget to pay for the completion of the interpretive signs, while returning the remainder of $20,908 to the Parks CIP — General Fund. Annual maintenance costs for the deck have already been included in the 2012/13 FY operating budget for the Parks Division.