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Attachment 2 5. Consider Request from Pleasanton Cultural Arts Council to Amend its use of FY 2011/12 Community Grant Funds Ms. Yurchak reviewed with the Commission a request from the Pleasanton Cultural Arts Council (PCAC) to amend its Community Grant Recipient Agreement and allow the grant funds allocated to its "11th Annual Poetry Prose & Arts Festival" towards the development of a new "Farmers Market Art Encounter" event. The Commission was advised that PCAC would like for the $4,000 allocated for the Poetry, Prose & Arts Festival to be allocated with $2,740 for the Farmer's Market Art Encounter and $1,260 being added to the Arts in the Schools program. Chairperson Loll discussed with Ms. Yurchak the request to split the funds and increase the original allocation for the Arts in the Schools program. Jill Villenger, Pleasanton Cultural Arts Council — advised that the Poetry Prose & Arts Festival was not being done this year because of the cost/person basis and the fact that it did not meet the Commission's needs and desires and was not a valid use of funds. She advised that PCAC was trying to reach out to other art organizations and meet community needs. They would like to have arts organizations participate with the public and have projects that allow for public interaction. Funds for the Farmers Market Art Encounter would be used for insurance, publicity, video equipment, supplies, etc. Chairperson Loll questioned Ms. Villenger on why PCAC was not requesting all of the funds for the Farmers Market Art Encounter project. Commissioners also discussed the following with Ms. Villenger: publicity for the program, participation by other groups, non-performing at the Farmers Market, trivializing of arts, and whether the Arts in the Schools program should be enhanced. Ms. Andrade-Wax informed the Commission that should it agree to allocate the funds to a new program, that the recommendation would need to go to the City Council for approval, no approval would be required if additional funds were allocated to the Arts in the Schools program. Commissioner Nealy felt the PCAC request covers what the Commission is looking for and liked the idea that other arts groups would be included. Chairperson Loll liked the recommended new program, but thought remaining funds should be rolled over to the next funding cycle. Ms. Andrade-Wax noted that the proposed funding requests for FY 2012/2013 exceed the $40,000 available. Commissioner De Baca Martens supported the request allocating funds to the Farmers Market program with the remaining funds being added to the Arts in the Schools program. Commissioner Nealy did not think additional funds should be added for Arts in the Schools. Commissioner McLane suggested the remaining funds be used to publicize the Farmers Market program. A motion was made by Commissioner McLane, seconded by Commissioner Molz, recommending the allocation of funding in the amount of $4,000 to the Pleasanton Cultural Civic Arts Commission February 6, 2012 Page 6