08 - Laserfiche WebLink

Specifications, Terms & Conditions for Operation and Maintenance Services of Sewer and Water Systems 3. Bidders are to submit one (1) original hard copy bid, with original ink signatures, plus five (5) copies of their proposal. Original proposal is to be clearly marked, printed on plain white paper, and must be either loose leaf or in a 3-ring binder (NOT bound). It is preferred that all proposals submitted shall be printed double- sided and on minimum 30% post-consumer recycled content paper. Inability to comply with this recommendation will have no impact on the evaluation and scoring of the proposal. Bidders must also submit an electronic copy of their proposal. The electronic copy must be a single file, scanned image of the original hard copy with all appropriate signatures, and must be on disk or USB flash drive and enclosed with the sealed hardcopy of the bid. 4. Bidder's name and return address must also appear on the mailing package. 5. No telegraphic, email (electronic) or facsimile bids will be considered. 6. Bidder agrees and acknowledges all RFP specifications, terms, and conditions and indicates ability to perform by submission of its bid. 7. Submitted bids shall be valid for a minimum period of 180 days. 8. All costs required for the preparation and submission of a bid shall be borne by Bidder. 9. Only one (1) bid response will be accepted from any one (1) person, partnership, corporation, or other entity; however, several alternatives may be included in one (1) response. For purposes of this requirement, "partnership" shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state's Corporations Code or an equivalent statute. 10. Proprietary or Confidential Information: No part of any bid response is to be marked as confidential or proprietary. County may refuse to consider any bid response or part thereof so marked. Bid responses submitted in response to this RFP may be subject to public disclosure. County shall not be liable in any way for disclosure of any such records. Additionally, all bid responses shall become the property of County. County reserves the right to make use of any information or ideas contained in submitted bid responses. This provision is not intended to require the disclosure of records that are exempt from disclosure under the California Public Records Act (Government Code Section 6250, et seq.) or of "trade secrets" protected by the Uniform Trade Secrets Act (Civil Code Section 3426, et seq.). 11. All other information regarding the bid responses will be held as confidential until such time as the County Selection Committee has completed their evaluation, an intended award has been made by the County Selection Committee, and the Page 13 of 29