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THE CITY OF 04 = ( _-,s>._ 111 CITY COUNCIL AGENDA REPORT pL£ASANTONo November 15, 2011 Community Development Engineering Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY TNT INDUSTRIAL CONTRACTORS, INC. FOR THE ANNUAL WATER REPLACEMENT - LONGVIEW DRIVE PUMP STATION PROJECT, CIP NO. 091028 SUMMARY The subject project consisted of removing and replacing three pumps, motors, pump control valves, and flow meter. It also included improvements to the meter vault, inside and outside piping, miscellaneous appurtenances, pipe coating, roofing and truss work, concrete work and electrical system for a complete and operational facility. The objective of this project is to improve water pumping capacity and efficiency of the pump station resulting in a decrease in operational and maintenance costs. Construction of the subject project is complete and is ready for acceptance. RECOMMENDATION 1. Accept the improvements for this project. 2. Authorize the City Clerk to file a Notice of Completion for the project. 3. Authorize payment of the retention in the amount of $21,144.19 to TNT Contractors, Inc. thirty days after recordation of the Notice of Completion. 4. Authorize the use of $2,425 in the CIP budget for the Annual Water Replacement project (091028) over and above the amount approved by Council for this project on November 16, 2010. 5. Authorize the City Manager to transfer the remaining balance of $30,215 from CIP No. 091028 (Annual Water Replacement Project) to CIP No. 101028 (Annual Water Replacement Project). FINANCIAL STATEMENT This project will improve water pumping capacity and efficiency of the pump station, thereby decreasing future operational and maintenance costs to the City. The project was authorized in the 2009/2010 Capital Improvement Program with total available funding of$348,181. Of this amount, $315,541 was approved for the project budget by Council in November 2010, including funding for the purchase of City-furnished pumping equipment and specialized valves. The project was completed for a total cost of $317,966, which is $2,425 more than the approved project budget due to the cost for City-supplied equipment and services being greater than anticipated. Funds allocated to the Annual Water Replacement project, CIP No. 091028, are sufficient to cover this overage.