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THE CITY OF O{{V6 /1 "' CITY COUNCIL AGENDA REPORT PLEASANTON. October 4, 2011 Community Development Engineering Division TITLE: ACCEPT EMERGENCY WATER LINE RELOCATION PERFORMED BY MCGUIRE AND HESTER FOR THE PLEASANTON RIDGE LANDSLIDE EMERGENCY PROJECT, CIP NO. 808104 SUMMARY On Friday March 25, 2011, a landslide on the Pleasanton Ridge broke a City water main that provides potable water to over 250 homes. The City Manager, acting as the Director of Emergency Services, declared a local emergency. This allowed City staff to waive formal bidding processes to undertake the immediate permanent repair of this water main. McGuire and Hester performed the permanent relocation of the 10" water line. This fully restored water service and ensured safe and reliable potable water and fire hydrant service. The project is complete and ready for acceptance by the City Council. RECOMMENDATION 1. Accept the improvements for this project. 2. Authorize the City Clerk to file a Notice of Completion for the subject project. 3. Authorize payment of the retention in the amount of $14,047.11 to McGuire and Hester, thirty (30) days after recordation of the Notice of Completion. FINANCIAL STATEMENT The actual cost of the repairs totaled $155,904, which was less than the original estimate of $200,000. Work performed by City staff was charged to the applicable operating budget. In a staff report dated March 31, 2011, it was identified that the funding for this project would be from the City's water enterprise fund (Repair and Replacement Fund) and the Pleasanton Township County Water District #3 Trust Fund. Upon review of the Pleasanton Township County Water District #3 Trust Fund it was determined this funding could not be applied to the water line relocation. Full funding for this project will be from the City's water enterprise Repair and Replacement Fund.