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PUBLIC HEARINGS AND OTHER MATTERS 20. Joint City Council and Pleasanton Library Board of Trustees Public Hearing to consider a resolution approving the 2011/12FY and 2012/13FY Operating Budgets and the 2011/12FY Community Development Block Grant Program Mr. Fialho provided an overview of the City's ongoing discussions of its operating and capital budgets for the next two fiscal years. Presentations will be completed tonight at which time the Council will be asked to approve the budget. Mr. Fialho stated that Mr. Bocian will present Item 21 which relates to the CIP for the upcoming four fiscal years. The first two years of the CIP are adopted with the operating budget and are consistent with the City Council's Work Plan for the upcoming two years. The last two years of the document are for planning purposes only. He alerted the public that both documents are on the City's website, as well as the Work Plan and reiterated the amount of work which went into all documents. City Attorney Lowell gave a PowerPoint presentation of the City Attorney Department's budget, and described the department's staffing levels, core services, personnel, supplies and services, self-insurance retention fund which cover losses exceeding the pool's coverage, contracts with outside counsel, and major initiatives. Assistant City Manager Yuan-Miu gave a presentation of the Administrative Services Department budget, presenting the City Clerk's Division's budget. She outlined the division's major initiatives, organizational chart, legislative, administrative and election duties, personnel, supplies and services, total levels of staffing, and overall reductions achieved. Ms. Yuan-Miu presented the Human Resources Division budget and described employer- employee relations duties, staffing levels, recruitments and exams, workforce statistics, budget reductions, and major initiatives. Assistant City Manager Bocian gave a presentation of the Information Technology Division budget, and described the division's organizational chart, staffing levels, GIS operations, IT services and training, budget comparisons, and major initiatives. He presented the Housing Division and described the division's staffing levels and its funding, grant program, and overall initiatives. Ms. Yuan-Miu presented the City Council, City Manager and General Fund Government budgets and outlined each of the division's purpose, staffing levels, services and programs, major initiatives, personnel changes, and overall budget reductions. Finance Director Wagner gave a summary of the presentation, stating the budget is balanced, maintains core service levels, avoids furloughs, layoffs and reduced services to the public, maintains fiscal stability and reserves. Staff will monitor the budget closely to ensure the City's operating position remains positive through quarterly reviews. She discussed the City's efforts in balancing the budget through a soft hiring freeze and elimination of positions which resulted in a $6 million reduction. They eliminated non-essential spending, delayed non-essential capital projects, reviewed and reduced operational redundancy and programs with low participation which resulted in a $3.5 million reduction. Budget reductions of $2.5 million represent pension reform; employees will pick up all incremental increases in the PERS rates up to the employee contribution over the next two years. Staff recommends the City Council adopt the budget. City Council Minutes Page 4 of 9 June 21, 2011