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Schedule The proposed schedule for the subject project is as follows: Approval of Plans and Specifications and Award of Contract: 06/21/11 Start of Construction: 08/08/11 End of Construction: 10/14/11 Budget Based on previous similar projects, staff is requesting a 15% project contingency in the amount of $202,863 to fund unforeseen change orders. Typical pavement change orders relate to isolated base conditions that require removal and replacement. Unsuitable bases are not readily known until such time as the pavement is removed during local base repair and the underlying base condition is exposed, requiring either minor remedial treatment or extensive removal and replacement. Separate traffic and pedestrian improvements will also be performed with this project. Upgraded vehicle detection equipment will be installed ($58,000 for equipment plus $15,000 for installation using the City's on-call traffic signal maintenance contractor). In addition, $9,000 is budgeted for adjustment to pedestrian push buttons to achieve Americans with Disability Act compliance. As a result of the contingency, traffic and pedestrian improvements, and required testing services, the estimated total project budget is $1,667,542. Since the CMA Block Grant program funds is on a reimbursement basis, the City will need to use local funding to meet the cash flow needs of the project. Staff is recommending use of Capital Improvement Project Reserve funds or other available project reserves until reimbursement is received. Once the CMA Block Grant reimbursement funds have been received, the borrowed funds will be returned to the appropriate project reserve. Submitted: Fiscal Review: Approved by: Brian Dolan Emily Wagner Nelson Fialho Director of Director of Finance City Manager Community Development Attachments: 1. Bid summary 2. Funding and Estimated Expenditures Summary Page 3 of 3