04 - Laserfiche WebLink

6. Authorize the reallocation of an additional $876,000 from Capital Improvement Reserve or other available project reserve, to be used until the funds are reimbursed from the CMA Block Grant program. FINANCIAL STATEMENT This project is part of the City's on-going pavement rehabilitation and preventive maintenance efforts to address distressed roadway surfaces on City streets. This project is expected to reduce the City's long-term maintenance costs. This project will receive a maximum fixed amount of $876,000 from the federal government's CMA Block Grant Program. The total estimated cost for this project is $1,667,542; therefore staff recommends that local funding in the amount of $791,542 be transferred to the project from the Annual Resurfacing of Various City Streets project, CIP No. 115003. The federal CMA Block Grant funds will be paid to the City on a reimbursement basis. Staff recommends that funds from the Capital Improvement Reserve or other available project reserve, in the amount of $876,000, be reallocated to this project until reimbursement is received. BACKGROUND On March 22, 2010, the Alameda County Congestion Management Agency released a call for projects for the federal CMA Block Grant funding. On April 19, 2010, the City of Pleasanton submitted a project application for the Pavement Rehabilitation of Various City Streets, CIP 105036, to establish eligibility to receive federal STP/CMAQ funding in the amount of$876,000. In order to secure the funding, it was required that the City Council adopt a resolution authorizing the filing of an application for STP/CMAQ funding, committing the necessary non-federal match fund and a statement assuring completion of the project. As such, on August 17, 2010, the City Council adopted Resolution No.10-391, authorizing the filing of an application for federal STP/CMAQ and committing the necessary non-federal match to complete this project. On April 14, 2011, staff received approval from the Department of Transportation to proceed with the construction of this project. DISCUSSION Bids The project was advertised on May 8, and May 15, 2011, in the Pleasanton Weekly. Sealed bids were then opened on May 31, 2011, establishing the minimum three-week advertising period required by the funding program. There were nine (9) bids received, ranging from $1,352,422.40, received from O'Grady Paving, Inc. of Mountain View, California, to $1,637,637 (Attachment 1). The low bid is approximately 10% lower than the engineer's estimate of $1,500,000. Past work performed by O'Grady Paving, Inc. was verified to be satisfactory. Therefore, staff is recommending award of the construction contract to the lowest responsible bidder, O'Grady Paving, Inc. Page 2 of 3