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THE CITY OF 04 J-_ PL£ASANTON. CITY COUNCIL AGENDA REPORT June 7, 2011 Community Development Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD CONSTRUCTION CONTRACT TO O'GRADY PAVING, INC. IN THE AMOUNT OF $2,086,480.70 FOR THE ANNUAL RESURFACING OF VARIOUS CITY STREETS PROJECT, CIP NO. 115003 SUMMARY Plans and specifications were prepared for the subject project, which consists of approximately 1,337,000 square feet of pavement resurfacing on various City streets. Bids have been received and staff is recommending award of the construction contract to the lowest responsible bidder, O'Grady Paving, Inc., in the amount of $2,086,480.70. The objective of the resurfacing project is to keep streets in a safe and smooth riding condition by overlaying the existing street surface with a new layer of asphalt concrete. RECOMMENDATION 1. Approve the plans and specifications for the subject project. 2. Review the bids received and award the construction contract to O'Grady Paving, Inc. of Mountain View, California, for a low bid amount of$2,086,480.70. 3. Authorize the City Manager to enter into the above construction contract. 4. Authorize the Director of Community Development to approve and execute contract change orders for a contingency amount not to exceed $312,972 (15% of the contract amount)for necessary related project work. 5. Authorize the transfer of the balance of $1,245,914 from CIP No. 105003 (Resurfacing of Various City streets) to Project No. 115003. FINANCIAL STATEMENT This project is part of the City's on-going rehabilitation and preventive maintenance efforts to replace the deteriorated surfaces of City streets, thereby prolonging the service life of existing street pavement. Resurfacing projects are expected to reduce long-term maintenance costs. Funding for this project is allocated as part of the 2011-12 Capital Improvement Program budget that will be brought to Council for approval on June 21, 2011. The funding will specifically be in the Annual Resurfacing of Various City Streets project, CIP No. 115003.