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Because the proposed video communications system was identified as a critical need by the department, a decision was made to defer certain less urgent expenditures into fiscal year 2011/12. As such, expenditures will be deferred and funds reallocated from Administration Recruitment, Administration Supplies, Emergency Medical Services Field Supplies, and Asset Management Miscellaneous Costs. Contracted Services programmed under Operations and Emergency Medical Services experienced a cost reduction post budget approval; therefore funds from those accounts have also been identified as available to be applied to this project. In addition to the departmental budget transfers, two (2) external sources will round out the identified funding for this project. JAC Funds are available through the CFFJAC; which is an apprenticeship training program sponsored by the California Professional firefighters, AFL -CIO and Office of the California State Fire Marshal. The program, established in 1980, was designed to ensure that quality on- the -job training continued after a person became employed as a firefighter. Upon request from the fire chief, funds are distributed to the department to cover specific and limited training materials and equipment. The third funding source for this project is enforcement funds held in trust by CUPA. The CUPA program is designed to consolidate, coordinate, and makes consistent the administrative requirements, permits, inspections, and enforcement activities of six environmental and emergency response programs. In some instances a regulated business is subject to formal enforcement by CUPA; which is an action that mandates compliance and initiates a civil, criminal, or administrative process resulting in an enforceable agreement or order. Sanctions for such an order may include fines and penalties. As with the JAC funds, CUPA funds are held in trust and administered by the governing board of that program, and have specific and limited uses. The fire chief requests the funds and the monies are then distributed to the department by the CUPA Treasurer. If approved, the project is scheduled to begin in mid -to -late March, 2011, and should be completed by end of June, 2011. The purchase, implementation, training, and maintenance of the recommended video conferencing system for the LPFD should not exceed $153,000. Submi .C'• b ame`' Miguel Fire C ief Fiscal Review: Attachments: 1. ExtraTeam Quotation and Response Emily Wagner Director of Finance Page 4 of 4 Nelson Fialho City Manager