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• Local and Regional Emergency /Disaster Management — potential advanced communications tool for large -scale emergency operations and /or community, corporate, government and news media interfaces; alerts; announcements; demonstrations; training. • Time and Cost savings — save on personnel /team scheduling and financial demands, travel time and costs, and essentially do more with less overhead. • Environmentally - friendly — save energy, decrease fuel demands, and reduce carbon emissions by less travel. Over the past several months, fire and city staff researched and reviewed numerous available systems and technologies and ultimately identified the LifeSizeTM suite of products as the most - viable, preferred, and cost - effective high- definition video - conferencing solution for deployment throughout all of the LPFD facilities. On January 11, 2011, the LPFD issued a Request for Proposal (RFP) for a state -of- the -art high - definition video - conferencing system. The following Proposals were received: Imagine Technologies, Inc Integrated Media Systems ExtraTeam, Inc American Fork, UT Hayward, CA Pleasanton, CA $210,306.00 $150,813.01 $139,746.00 The vendor response assessments by the fire and city IT staff were based on response evaluation criteria which included: o Understanding of Our Needs/Thoroughness of Submitted Material o Pre - Implementation Assessment and Design o Team Composition and Experience o Project Management and Implementation o Costs o Quality of References and Experience o Project Schedule o Post Implemeritation/Warranty Fire and city staff carefully reviewed the proposals and determined that ExtraTeam, Inc, was the most responsive and preferred vendor to provide a comprehensive video conferencing solution for LPFD. ExtraTeam, Inc, was the sole respondent that worked directly with LifeSize Corporate to ensure that the proposed elements of their response represented the best and most cost - effective option for the department. LifeSize Corporate both validated and approved ExtraTeam's recommended solution. This project was not identified in the Fiscal Year 2010/11 LPFD Consolidate Budget or the Capital Improvement Budgets of either Pleasanton or Livermore. In order to fund this project without impacting the general funds of either partner city, staff is proposing to pool three (3) funding sources: LPFD Consolidated Budget Transfers ($118K), California Firefighter JAC Funds ($25K), and California CUPA Enforcement Funds ($10K). Page 3 of 4