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potential of being on this sustained system. The opportunity also exists to bridge two counties which is very unique and will enable them to do multi - jurisdictional response. Mayor Hosterman confirmed that they would operate just under 700 megahertz, and requested the Chief discuss the fact that it is not only Alameda and Contra Costa Counties but also involving Santa Clara County and others for a hub of inter - operability. Chief Miguel replied that the expansion of the system is unlimited. They have held discussions with Santa Clara County, Stanislaus County, and San Joaquin County, and the system is a very solid platform which can be expanded into other areas, and he agreed that when there is a major emergency it will be vital that agencies be able to communicate. Mr. Bocian displayed an overview of representation on the JPA Board and said the JPA has been formed, is functioning and meeting. The JPA is in the process of acquiring and putting in place the backbone and head end of the system to make it work. The JPA has received a significant amount of grant funding and expects to receive more. The system financing and project operating agreement are the main documents which will get everyone on board with the program. He noted that overall system cost is $69 million. Grants received to date are $39 million which leaves a balance of $30 million. A projected $14 million will be received as anticipated, leaving a gap that must be filled of $17 million. He cited good value of cost to build the entire backbone of the system which all agencies can take part in. Regarding the financing strategy of the $17 million, Mr. Bocian explained that EBRCSA is planning to work with Alameda and Contra Costa Counties to issue debt as part of a larger debt issuance to be more cost - effective. Alameda County's share will be about $10 million; Contra Costa County's share will be about $6.8 million, and the project should be completed by the end of this calendar year. For the City of Pleasanton, there are four cost areas; 1) the cost of the infrastructure at $69 million, 2) the radio purchases to replace existing radios, both mobile and hand -held; 3) reception upgrades to address unique topography in the City; and 4) a monthly maintenance fee. Regarding infrastructure cost, the agencies have the choice of paying an annual amount over the 15 years of debt or they can make a one -time payment. He said the one -time payment is $512,940 and the debt payment is about $935,000. Staff is recommending the one -time payment because it is more affordable. Fortunately, because the City has owned its own system it has been planning to replace the system, and he said the replacement fund has about $2.7 million for radio upgrades. The cost to replace the existing Livermore - Pleasanton radio system had been estimated by a consultant to cost $6 -8 million. The next cost area is the replacement of radios. Almost all radios were purchased in 1993 and 1994 when the radio system was installed. Agencies would need to replace 332 radios whether they were moving to EBRCSA or not, as they are in real need of replacement. They estimate replacement to be about $750,000. He believes that staff has done an excellent job in trying to pare down the number of radios and they have eliminated about 60 radios to reduce costs. The price of radios also fluctuates often and staff is confident they will receive good pricing when it comes time to move forward. Mr. Bocian said one of the recommendations is to authorize the City Manager to enter into agreements to purchase the radios which will be done after hearing back from EBRCSA that they are ready. City Council Minutes Page 8 of 10 September 21, 2010