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Also, staff is still in the process of finalizing the radio count which could adjust the final amount by a minimal amount. Annual System Maintenance In addition to the system costs as noted above, member agencies will be assessed a monthly maintenance fee, or "operating payment," for maintaining the system in good operation and repair, administrative costs, funding a reserve and replacement fund. Maintenance includes the cost of operating system equipment, software licenses, required upgrades, electrical costs of running the equipment, etc. The maintenance will be managed by the EBRCSA. The current estimated cost for this component is $29.17 per radio. As a result, Pleasanton's annual cost would be $116,213 ($29.17 per radio X 332 radios X 12 months = $116,213). Similar to the note above, if more subscribers join the system, the monthly fees will be reduced. Purchase of City Radios The City currently has approximately 332 radios. Taking advantage of the new interoperable features that will be available in the EBRCSA system requires the use of radios with specific technologies, generally referred to as being P25 compliant. Currently, the majority of the City's radios, both the hand held and mobile types, have exceeded their useful life and are not P25 compliant and as a result, they will need to be replaced to meet general operating demands and to be compatible with the new system. Staff recently reviewed radio pricing and alternatives and determined that replacement will be approximately $750,000. However, this pricing is subject to rapid change pending cost discounts that fluctuate from time to time and /or new technological features that may provide more radio functionality and long term compatibility with emerging radio standards at an affordable cost. Because, the number of radio types and vendors are quite limited, staff intends to fully survey the market and determine the best price for the City. As a result, staff is recommending that the City Manger be authorized to execute a purchase contract for the radios to assure that they are installed and operational consistent with the availability of the EBRCSA radio system. Radio Reception Enhancements to Address Potential Coverage Deficiencies Due to Pleasanton topography and relationship to its bordering hills, there are areas in the City that do not receive good over the air reception. This issue holds true for television and radio broadcasts, cellular service and unfortunately, radio reception. To address this issue in the past, the City has installed antennae, and other technologies to focus radio signals in difficult areas. As part of the Macro radio study, the consultant identified some areas of the City that could be a problem with the new EBRCSA system. However, consultants working with the EBRCSA have researched this matter and intend to make system adjustments to minimize the issue. However, ultimately, the overall extent of radio reception will not be realized until the new system is up and operating and City field staff have an opportunity to fully test and implement it. While staff is confident that the new system will minimize the number of problem areas, it realizes that additional equipment may be necessary. Unfortunately, as mentioned above, the extent of improvements will not be known until the system is operating. However, based on estimates in the Macro report, the cost could be approximately Page 4 of 6