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Proposal • City of Pleasanton Housing Element Update NI Response to comments from HCD and the public — with proposed possible modifications to the Draft Housing Element. III Planning Commission and City Council public hearings to adopt the Draft Housing Element (which may also include recommended modifications based on HCD and public comments). N Final Housing Element. We want to remain flexible in establishing the working relationship with City staff so we can best fit with the City's needs. Establishing a close working relationship with staff will enable the coordinated and efficient review and /or direction on products to occur. Direct phone -line contact would be provided between City staff and the consultant. We have found that projects like this have items coming up continually (preparation of meeting materials, review of alternative strategies, coordination needs, etc.) and it will be important to maintain easy and responsive email and phone contact between staff and the consultant. Products would be prepared as needed to fit the schedule. We have found that staff direction on products, discussion of alternative approaches, review of outlines, review of preliminary drafts, etc. enable our work to be better tailored to the needs and schedule of the cities with which we work. Close coordination and contact enables efficient production of materials, especially when there are shared responsibilities in production. Description of Work Tasks The tasks below are intended to be completed to comply with the schedule as determined by the City in the REP. Task 7 Coordination with City Staff Meetings will be conducted as needed with City staff to coordinate data collection activities, product needs, technical issues and process considerations. This task would include refinement of a Work Program for the entire update and related activities in collaboration with City staff. The work plan would outline the specific schedule, milestones, approach, community outreach activities, responsibilities, etc. The Consultant will meet with Planning staff at least monthly to coordinate work on the project including: (1) refinement of information; (2) development of "best practices"; (3) direction for products; Part 2 — Work Tasks 7