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BACKGROUND On April 21st, staff held an informational meeting with property owners from the four GHADs to answer questions and promote a better understanding of the GHADs. One of the residents asked about the City's consultant for the GHADs, ENGEO Incorporated, and whether the City solicited proposals from other geotechnical consultants to oversee the GHADs, as concerns were raised regarding ENGEO's rates. Staff explained that we had reviewed the City's database of professional engineers to determine which professionals had expertise in monitoring GHADs and had found no other engineering firms except the current geotechnical engineering firm, ENGEO. It was the recommendation of a few of the residents that we look at soliciting other geotechnical firms before renewing the current contract with ENGEO. Staff agreed to seek other geotechnical firms for monitoring the GHADs, including a firm suggested by one of the residents at the meeting, another firm suggested by ENGEO, and referrals from other cities with GHADs. While this review of available geotechnical firms was taking place, staff proposed that the Board approve an extension of the contract with ENGEO, on a task basis, to allow for semi - annual monitoring to occur as provided in the Plan of Control (which is particularly important after the rainy season). THE SELECTION PROCESS As suggested by the resident, staff solicited proposals for monitoring the GHADs. A total of seven geotechnical firms were sent requests for proposals (see below). Kleinfelder TRC GeoSolve, Inc. Hayward, CA 94545 Oakland, CA 94607 -2531 Pleasanton, CA 94566 GEI Consultants ENGEO Incorporated Treadwell & Rollo Oakland, CA 94612 -3017 San Ramon, CA 94538 Oakland, CA 94612 Geolex Aptos, CA. 95001 -0374 Of these seven firms, we received proposals from ENGEO and Geolex. Staff reviewed the two proposals and determined that ENGEO was the firm best qualified to provide the services for the GHAD's. ENGEO Incorporated is the geotechnical firm the City selected initially for to monitor the GHADs and has become the local firm in the Bay Area with the most expertise in the field of GHADs. Staff has been very pleased with their monitoring work. Consequently, Staff is recommending that we continue to use ENGEO Incorporated for the annual monitoring of the City's GHADs. ENGEO CONTRACT ENGEO will provide site reconnaissance twice a year to meet the monitoring requirements established in the Plan of Control for each of the GHADs. Site visits and subsequent summary reports will be completed in the fall of each year before the winter rainy season and in the spring of the year after most of the more intensive rainfall. Page 2 of 3