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BACKGROUND <br /> The City found that customers feel a "pinball effect" as a result of being shuffled <br /> between various division counters within the Community Development Department. <br /> The goal of the remodel of the Permit Center was to create a state -of- the -art permit <br /> center where customers are seated at a single counter and the appropriate employees <br /> are brought out to discuss the customer's projects and questions. <br /> DISCUSSION <br /> The project consisted of the removal and disposal of existing cabinetry, ceilings and <br /> lighting, and a reconfiguration of the Permit Center with new cabinetry, carpet and <br /> lighting. Carpeting was replaced and walls were repainted in the Large Conference <br /> Room and the hallway from the front door to the City Council Chambers. Eight Solar <br /> Tubes were installed to provide natural lighting to the Permit Center in compliance with <br /> the City's desire to add environmentally "green" measures to our projects. <br /> Budget <br /> The City allocated $250,000 to this project as part of the 2009 -10 Capital Improvement <br /> Program (CIP). In addition to the construction contract and contract contingency <br /> totaling $29,945, the approved CIP budget includes FF &E's (furniture, fixtures and <br /> equipment for the Permit Center), moving expenses, and architectural services related <br /> to the project. <br /> Conditions that were unforeseen until the demolition exposed the existing structure <br /> required the expenditure of $34,397 dollars of the available $29,945 contingency; thus <br /> leaving a negative contingency balance of - $4,452. These additional expenditures were <br /> offset by value engineering and some expenses that were less than budgeted. The <br /> Funding and Expenditure Summary (Attachment 1) details expenses for the project. <br /> Construction began on March 15, 2010, with the project substantially completed on <br /> June 15, 2010. <br /> The subject project is now ready for acceptance by City Council. <br /> Submitte y: Fiscal Review: Approv d by: <br /> z a,„/„ K ral r <br /> Brian Dolan Emily Wagner Nelson Fialho <br /> Director Finance Director City Manager <br /> Of Community Development <br /> Attachments: <br /> 1. Funding and Expenditure Summary <br /> Page 2 of 2 <br />