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BACKGROUND On August 18, 2009, Council awarded the contract to the lowest responsible bidder, William G. McCullough Company. The project, as described below, has since been completed and is ready for acceptance. DISCUSSION The subject project is located at two sites: 1) Kilkare Road, and 2) the southern end of Pleasanton Ridge Regional Park within the East Bay Regional Park District (see Attachment 1). The Kilkare Road project site consisted of replacing three sub standard pressure reducing stations, fourteen main line valves and nine blow -off assemblies. The Pleasanton Ridge project site consisted of replacing one pressure reducing station and one sub standard fire hydrant. This part of the water system, also referred to as Assessment District No. 1, was built in the early 1960's to serve the Foothill Road Corridor and Kilkare Road Canyon. The existing pressure reducing stations and main live valves in the project were approaching the end of their useful lives —and in some instances had exceeded them. Replacement parts, when they were needed, were becoming increasingly difficult to find. The interior pipes in the stations themselves no longer provided sufficient capacity to meet current fire demand. Additionally, there was no mechanism in place along the Kilkare Road line to allow for proper purging of the line. Each of these deficiencies was addressed by this project. New valves were installed in the stations and along the main pipeline; new piping was installed to support the valves inside each station; and blow -off assemblies were added at nine locations along the pipeline. In addition, at all of the PRV station sites except one, new vaults were installed to replace the old ones, which were crumbling. The PRV station at which the vault was salvaged received a new, custom fit, wooden lid from the City's maintenance crew, as several boards in the existing lid exhibited dry rot. Budget Prior to award of the construction contract, expenditures were paid out of the water replacement fund. At the time of contract award, Council approved funding the remainder of expenses from the Pleasanton Township County Water District #3 (P.T.C.W.D. #3) fund balance, and transferring $461,375 back into the water replacement fund balance. An error on the staff report awarding the contract showed the expenditures to date as $22,809, but actual expenses up to the date of award of contract were $3,625 (expenses from another project were inadvertently included). The corrected project budget, therefore, is $421,101, rather than the $440,285 stated on the summary included with the award of contract staff report. During construction, two contract change orders were issued totaling $18,976.52 for additional excavation work due to unforeseen field conditions. Project expenses totaled $383,605, leaving a balance of $37,496 that staff recommends transferring back to the P.T.C.W.D. #3 fund balance in order to continue on -going maintenance activities on Santos Ranch Road. Page 2 of 3