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BACKGROUND Historically, the City of Pleasanton has contracted for aerial photography. The images and the digital contour elevation information developed from aerial photography are used routinely by the Engineering and Planning Community Development Departments, by the Utilities Division, Parks and Community Services, and the Police and Fire Departments. Current and accurate data is necessary to assure appropriate responses to activities, services, and facilities managed by the City. As in previous flights, the City staff recognized the opportunity to share the aerial orthophotography costs with other agencies to mutually benefit all project partners. The cities have a record of successful coordinated projects in the Livermore- Pleasanton- Dublin area. For this current project, the local agencies began meeting in the spring of 2009 to discuss the potential for once again coordinating the work. By developing a joint Request for Proposals (RFP) and flight plan, the agencies have the opportunity to acquire more data from a single flight for less cost to each partner. Staff from each of the cities, Pleasanton, Livermore and Dublin, and the Livermore GIS consultant, the Land Systems Group, developed an RFP and flight specification for an area -wide flight. The RFP was published in June 2009 and distributed to eleven aerial photography firms expressing interest in the project. Of seven companies that responded to the RFP and submitted complete proposals, the three agencies unanimously selected GeoTerra, Inc. (dba 3DiWest) based on their experience performing similar flights as well as their complete and detailed proposal. In addition, as proposed, their work will be accomplished well within the project budget and at an additional savings of 20% of the agencies' estimated project costs under the cost sharing agreement. As in previous years, the three cities agree to execute a Memorandum of Agreement (MOA) which proportionally divides the costs associated with GeoTerra, Inc. (dba 3DiWest)'s services, with each partner issuing payment directly to GeoTerra, Inc. (dba 3DiWest) for its share. The consultant has provided a cost estimate (Exhibit "C" Cost sharing Totals) and a schedule for completion. DISCUSSION Attached is the proposed Professional Services Agreement with GeoTerra, Inc. (dba 3DiWest) for aerial orthophotography services as described in Exhibit "A" Scope of Services, in an amount not to exceed $191,322. The timeframe for these tasks and deliverables is estimated to be nine months. The project will be flown in April /May 2010. Staff has reviewed and concurs with the attached Memorandum of Agreement between the partners, the City of Pleasanton, the City of Livermore, and the City of Dublin, which divides the costs associated with GeoTerra, Inc. (dba 3DiWest) for each city's share. Livermore's flight area includes the outlying unincorporated regions previously photographed during the 2005 flight. Page 2 of 4