02 - Laserfiche WebLink

THE CITY OF /2 CITY COUNCIL AGENDA REPORT L pLEASANTON® February 16, 2010 Administrative Services GIS Division TITLE: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT AND MEMORANDUM OF AGREEMENT (MOA) A FOR REGIONAL PARTNERSHIP WITH THE CITIES OF LIVERMORE AND DUBLIN FOR THE PURPOSE OF ACQUIRING AND SHARING DIGITAL AERIAL ORTHOIMAGERY FOR THE LIVERMORE PLEASANTON- DUBLIN AREA SUMMARY The City of Pleasanton's geographic information system (GIS) relies heavily on current aerial orthophotography (the combination of aerial photographs and surveyed ground control) to meet staff and Council needs. A number of years ago, the cities of Pleasanton, Livermore, and Dublin determined it is more cost effective and beneficial to coordinate collection of this data since all cities use it equally. This practice not only reduces Pleasanton's individual share but reduces the cost of the project overall. The imagery used as part of our GIS was last updated in 2005, and as a result, staff is recommending that it be updated at this time to represent the changes that have occurred in the project's flight area. The cities conducted a public bid process and are recommending the area -wide flight performed by GeoTerra, Inc. (dba 3DiWest). RECOMMENDATION A. Approve a Professional Services Agreement (Attachment "1 with the City of Livermore, the City of Dublin, and GeoTerra, Inc. (dba 3DiWest) for aerial orthophotography services in an amount not to exceed $191,322; and B. Approve a Memorandum of Agreement (Attachment "2 with the City of Livermore and the City of Dublin to jointly acquire and share in the cost of digital aerial orthoimagery for their region. FINANCIAL STATEMENT Total Project cost is estimated at $191,322 with Pleasanton's share at $49,655. A total of $65,000 is included in City General Fund GIS account (012681 -4385) for flight/imagery in FY2010 -11. Even though work will begin this spring, the City will not be invoiced until after July 1, 2010.