09 - Laserfiche WebLink

BACKGROUND The subject project was authorized in the 2008/2009 Capital Improvement Program to replace deteriorated water main -line valves throughout the City. Control valves provide for operational control of the water distribution system. When emergencies occur or repairs must be made, control valves allow for sections of the water distribution system to be isolated, thus preventing disruption of water service to a large amount of customers. The specific project locations were selected from a priority list developed by the Utility Division (see Attachment 1). DISCUSSION Bids An engineer's estimate for the project was calculated at $91,000. Sealed bids were opened on October 22, 2009, with a total of twelve bids received that ranged from $83,875 to $171,800 (see Attachment 2). The apparent low bid was received from W. R. Forde Associates of Richmond, California. All bid documents were found to be in order and past work performed by W.R. Forde Associates was verified to be satisfactory. Therefore, staff recommends award of the construction contract to the lowest responsible bidder, W. R. Forde Associates. Budget Project funding and estimated expenditures are presented in Attachment 3 to this report. A 15% contingency amount is recommended due to the nature of underground work and the potential to encounter unknown abandoned utilities or other buried obstructions that could impede the installation of the valves. Schedule The proposed schedule for the project is as follows: Approval of Plans and Specifications and Award of Contract, December 1, 2009; Start of Construction, January 2010; and End of Construction, February, 2010. Submitted by: Fiscal Review: Approve by: C- qt ij Brian Dolan D avid P. Culver Nelson Fialho Director of Director of Finance City Manager Community Development Attachments: 1. Project Locations 2. Bid Summary 3. Funding and Estimated Expenditures Summary Page 2 of 2