DEC 1923 TO SEP 1933 - Laserfiche WebLink

Report of Special Auditgr Pleasanton,Cal. Nov. 29th 1924. Board of Trustees of the Town of Pleasanton. Gentlemen:- As a suppliment to my report of July 5th,in which Isubmitted a report of the audit of the books of the Town of Pleasanton from June 1st 1914 to June 1st 1923, 1 beg to herewith submit a final report for the fiscal year ending may 3fst 1924: Balance last report, 4 6,780.33 Disbursements Taxes ool.by Marshal 7,844.10 paid out for salaries 6 600.00 II Clerk 574.65 n n al n Business Licenses 3,872:50 N labor, 1,996.37 Dog License 30.65 team work I,073.50 Dance Fees, 75.00 II II II misc. expenses 11,591.75 Court Fees, 280.00 P ermanent Improvements 2,938.35 Rents, 61.00 Water collections Town -6 ;942.15 County 1,464.36 State on Bond Indebtedness 371.24 Coldly Good Roads Fund 984.44 Interest on deposits 134.20 Under improvement act 57.00 Balance on hand 7,271.65 Recess Total 31;471.62 .Total. We have made a complete detail examination of the books of the Clerk; Treasurer, and the Marshal and find that although there were several minor discrepancies, they are due mainly to clerical errors which are liable to occur in the course of business when :r handled by other than expert bookeepers. F,.or instance I find that the Marshal was charged with Taxes 4 7,844.90 less a rebate 4.00, to Philip:Kolb wheras his deposits totaled 4 7,844.10 a difference of 80¢. In the Marshals collections of licenses in my last report I found a deficitof 4 24.00 in this years collections 1 find that he turned in 452.00 more than the actual licenses charged against xgaixtri again him. In the Clerks books I found an 'error of IN in claim #219 and an error in computation of Taxes in bill no. 37 of 50ri 'also found a duplicate entry of 412. in the licenses xk charged to the Marshal. gowever'these differences are due mainly to he system of keep- ing the books that was in vogue at that time. Your Clerk has adopted a system which we beleive will reduce the liability of errors to a minimrn as well as maintain the books of your officers in a mannerWhich will provide for a complete check in the differ =n In this connection I want to call your attention to 4778.82 which was charged against your Marshal as of my last report.and which has now been reduced to 4721.62 by overpayment during last year. as this amount was represented by various items that had for years been charged to the marshal's account in the matter of licenses, etc., and when returned unpaid had never been charged off, but remains as a charge. It appears that the only way of clenringbyour books is to draw a resolution authorizing the clerk to credit the account •of the marshal with $721.62, and under the new system adopted hold him accountable to what- ever is charged against him. The plan adopted is briefly as follows: The town engineer turns his meter readings over to the clerk who makes the computation and enters the charges in his book, and when completed gives the hiiia to the Aarsnal for colleetior, charging him with the amount. At the end of the month the marshal turns into the clerk the amount of his actual collections, which, together with the unpaid bills, makes up the total of the water charges. The unpaid bolls are charged back to the custtmers with the succeedi}g month's bills. If for any reason a bill cannot be collected it should be referred to the trustees for action. The same plan is followed with licenses, onl, in this case it will be neeessary for unpaid licenses to be revoked by the board. This system is already in operation for this fiscal year, and will greatly simplify, the audit of the books next year. These Reports were referred to the finance committee. Communications 31,47I.62 Respectfully submitted, T. H. Silverm, Special auditor. The following communications were received and read: From the Alameda County Tuberculosis Association, asking the board to purchase Christmas seals for the 'Tuberculosis sanitarium at Cresta Blanca, From the Spring Valley Water company relative to property now being used by the Town as municipal camp grounds. From. the Department of Commerce relative to Zoning plans. The board then took a recess during which time the finance committee examined the claims against the town and also the officers' monthly report. Finance Committee Report On again being called to order, Chairman Pickard of the finance committee reported having examined nd approved Claims Numbered from 111 to 130 inclusive and also Claim No. 88 held over from the preceeding month, amounting to 4606.08, and moved that 609