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THE CITY Oi 13 CITY COUNCIL AGENDA REPORT pL£ASANTONo September 1, 2009 Community Development Engineering Division TITLE: CONSIDERATION OF THE INSTALLATION OF ADDITIONAL STREET LIGHTS ON FOOTHILL ROAD ADJACENT TO THE GOLDEN EAGLE DEVELOPMENT SUMMARY The City has been approached by some of the neighbors along Foothill Road about the Council's decision of April 7, 2009, to install fifteen of the eighteen street lights on Foothill Road adjacent to the Golden Eagle Development. These neighbors felt that the Council did not have all the facts before making its decision, as they believed some of the homes in the southern portion of the development are set back further from the roadway and would be shielded from the street lights by dense shrubbery and foliage on their properties. Others felt that the overall safety and peace of mind of the neighborhood would be improved with the installation of all the street lights. At its meeting of May 19, 2009, Council asked that staff provide additional information on this matter and to bring it back to City Council for reconsideration. RECOMMENDATION 1. Approve the reinstallation of all 18 street lights on Foothill Road along the frontage of the Golden Eagle development and the replacement of the 3 existing street lights with LED fixtures. 2. Approve entering into a contract with Vista Universal Inc. for the installation and conversion to LED lighting fixtures from High Pressure Sodium in the amount of $48,878 and authorize execution of the contract by the City Manager. 3. Authorize the City Engineer to approve and execute contract change orders up to a total amount of $7,331 (15% of the contract price). FINANCIAL STATEMENT In April 2009, the Council's approval to install street lights along a portion of Foothill Road next to Golden Eagle Estates effectively encumbered $45,250 of the 2008 -09 Street Light Replacement Fund. In fact, there are sufficient funds remaining in the 2008 -09 Street Light Replacement Fund to cover the additional $10,959 expense (due to change to LED lights, addition of three LED lights, and increased cost due to delay). The total of $56,209 will be carried over to the 2009 -10 budget to cover the cost of these street lights. Additionally, there will be a nominal increase in the PG &E monthly invoice and street light maintenance contract for the extra street lights.