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THE CITY OF 4 CITY COUNCIL AGENDA REPORT V pL£ASANTONo September 1, 2009 Community Development Engineering Division TITLE: ACCEPTANCE OF PUBLIC IMPROVEMENTS PERFORMED BY VALLEYCREST LANDSCAPE DEVELOPMENT, INC. FOR BERNAL COMMUNITY PARK, PHASE I (LIGHTED SPORTS FIELDS), CIP NO. 007065 SUMMARY Construction of the Bernal Community Park Sports Fields Phase I project is complete and ready for acceptance. This phase of the park project includes two lighted baseball fields, one unlighted informal baseball field, a paved parking lot, a public restroom, a field supply /storage building, and a children's play area with apparatus. A significant portion of the infrastructure required to service the future Community Park phases was also completed. RECOMMENDATION 1. Accept the improvements for the project. 2. Authorize the City Clerk to file a Notice of Completion for the subject project. 3. Authorize payment of the retention in the amount of $666,337.72 to Valley Crest Landscape Development Inc., thirty days after recordation of the Notice of Completion. 4. Retain the project balance of $1,019,191 in the Bernal Property Improvement Reserve, CIP No. 017045. FINANCIAL STATEMENT Annual maintenance costs have been included in the 2009 -2010 operating budget for Parks and Community Services. Maintenance costs are projected to be $100,700, while the cost of water is projected to be $36,000. The total project construction cost is estimated at $7,781,301, including additional to be purchased fixtures, equipment, materials and an extension of the City's Downtown Wi -Fi, which is $1,026,778 less then the project construction budget. The reduction results from additional value engineering that reduced costs and no usage of the project's $800,000 contingency.