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r THE CITY OF 8 CITY COUNCIL AGENDA REPORT E A.JTON0 July 21, 2009 Community Development Engineering Division TITLE: APPROVAL OF PLANS AND SPECIFICATIONS, REVIEW OF BIDS, AND AWARD OF CONSTRUCTION CONTRACT TO SOTO BROTHERS PAVING COMPANY, INC. IN THE AMOUNT OF $45,955 FOR THE VALLEY AVENUE PEDESTRIAN AND BICYCLE PATH PROJECT, CIP NO. 077036 SUMMARY Plans and specifications were prepared for the Valley Avenue Pedestrian and Bicycle Path project. Bids have been received and staff is recommending award of the construction contract to the lowest responsible bidder, Soto Brothers Paving Company, Inc. in the amount of $45,955. The subject project consists of the removal and disposal of existing fence, bollards, and gates, and the construction of a 700 foot asphalt concrete paved pedestrian /bicycle path along the south side of Valley Avenue between Case Avenue and Sunol Boulevard (see Attachment 1 for location map). RECOMMENDATION 1. Approve the plans and specifications for the subject project. 2. Review the bids received and award the construction contract to Soto Brothers Paving Company, Inc. of Ceres, California in the amount of $45,955. 3. Authorize the City Manager to enter into the above construction contract. 4. Authorize the Director of Community Development to approve and execute contract change orders for a contingency amount not to exceed $9,200 (20% of the construction contract), if necessary, for related subject project work. FINANCIAL STATEMENT On August 29, 2007, the MTC approved an allocation of TDA Article 3 funds to the City of Pleasanton for FY 07 -08 in the amount of $50,000 for the project. In order to augment construction funding to complete the project, staff requested MTC to apply FY 08 -09 TDA Article 3 funding to the same project. Subsequently, on July 23, 2008, the MTC approved an additional allocation for this project in the amount of $47,102 for FY 08 -09. In addition, a CIP allocation of $45,000 was made in fiscal year 2008 -2009, bringing the total funding available for this project to $142,102.