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,4fi» c%•x Y THE CITY OF pLE ASANTONO MEETING NOTES Council/Commission Work Group Monday, October 27, 2008 6:30- 8:OOpm (Civic Center 123 Main St. City Manager's Conference Room) Group Members: Councilmembers: Matt Sullivan, Cheryl Cook Kallio Human Services Commissioner: Mary -Jane Casper, David Nagler Housing Commissioner: David Stark Civic Arts Commissioner: Jo Molz Youth Commissioner: Laurel Goveia Staff: Nelson Fialho, City Manager, Steve Bocian, Assistant City Manager; Kathleen Yurchak, Community Services Manager; Scott Erickson, Housing Specialist 1. Work Group Members Present: Cheryl Cook Kallio, David Nagler, Mary Jane Casper, David Stark, John Casey, Nelson Fialho, Steven Bocian, Kathleen Yurchak, Scott Erickson 2. Review Staff Report and Consider Recommendations Staff provided the Work Group an overview of the Staff Report that synthesized the work that the Group had completed to this point and provided an overview of the current media outreach for the grant programs and the surveyed staff conducted of other jurisdictions to obtain information on those that provide general fund allocations for human services and other community grants particularly to obtain a per capita funding level. 3. Discussion As an outcome of the Working Group's September 23 meeting, staff focused its attention on three key areas of research and recommendations including, surveying other cities to develop a better understanding of typical city grant funding levels, reviewing Pleasanton's outreach effort for both the City Grant and CDBG program, and exploring the potential for integrating the City Grant and CDBG program review /approval process to maximize efficiency for applicants, staff, commissions and the City Council. As a result, this report provides information on all three of these areas. Staff reviewed the recommendations with the Work Group: Annually adjust the total funding for the City Grant program based on the increase in City General Fund revenue for the proceeding fiscal year. Adopt a one year rollover provision for carrying over funding from a previous grant cycle. Retain the current practice of extensive community outreach for the City Grant program and CDBG. Utilize a hybrid system of grant review under the umbrella of a new rebranded Housing and Human Services grant program.