CITY COUNCIL MEETING SUPPLEMENTAL MATERIALS 1-20-26

SUPPLEMENTAL MATERIAL 1 Responses to City Council Agenda Items – January 20, 2026 Regular Meeting Agenda Item #7: Authorize the City Manager to enter into the first amendment to the Maintenance and Trade Services agreement with East Bay Pool Service, Inc. for pool maintenance services and repairs, increasing the annual not-to-exceed amount by $75,000 to $254,950, increasing the cumulative not-to-exceed amount to $1,124,750, and extending the term through fiscal year 2027/28 1. The discussion mentions tile and plaster restoration. This most likely refers to spot or small surface area restoration. Please confirm it does not apply to entire pool tile and plaster restoration. A. The work discussed in the report does not cover the entire pool tile and plaster restoration. It includes only targeted repairs to tile and plaster needed to continue operating the pool until full funding is identified. This scope of repair and budget was approved by the City Council in May 2025. The proposed amendment is just to increase contract capacity to allow the repair work to take place. Agenda Item #8: Authorize the City Manager to amend the professional services contracts and increase the on-call general civil engineering professional services agreements with Pakpour Consulting Group, Inc., Mark Thomas, Wood Rodgers, Inc., and Ruggeri-Jensen-Azar to a grouped aggregate not-to-exceed contract limit of $1,250,000, an increase of $500,000, through June 30, 2026 2. Was the request for qualifications only directed to the four named firms, or were there other firms who responded? A. The Request for Proposal (RFP) was publicly advertised and open to all interested consultants. Four consultants responded to the RFP and submitted a proposal. No other proposals were received. Agenda Item #11: Authorize the City Manager to enter into an on-call professional services agreement with Pakpour Consulting Group, Inc. for Utility Program Manager Services, in an amount not-to-exceed $5 million for a five-year term and approve the budget amendments 3. The discussion states, “This provides cost savings benefits to the city under the time and materials payment methodology.” Describing T&M contracts in this way seems counterintuitive. A. The statement that this approach “provides cost savings benefits to the City under the time-and-materials payment methodology” is intended to reflect