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<br />Honorable Mayor and Members of the City Council: <br /> <br />BACKGROUND <br /> <br />On December 15,2005, a formal bid opening was held for the Amador Valley Community Park <br />Field Renovation project. A total of six (6) bids were received, ranging from a high of $498,950 <br />to a low bid of $359,750. The engineer's estimate was $360,000. The low bid of $359,750 was <br />submitted by the firm of Suarez and Munoz Construction Company, and all bid documents were <br />found to be in order. This contractor has performed work for the City in the past, and is known <br />to be reliable and competent. <br /> <br />PROJECT DESCRIPTION AND TIMING <br /> <br />The proposed project would replace the aging irrigation system and completely renovate the turf <br />in the park's eastern section, between the Dolores Bengtson Aquatic Center and Santa Rita Road. <br />This area, approximately 12 acres in overall size, is an active playfield that is used primarily for <br />soccer play. In recent years the area has become rutted and uneven, and as the irrigation system <br />is approximately 30-years old and failing, the Parks Maintenance Division finds it increasingly <br />difficult to maintain healthy turf that is suitable for active play. A similar project took place <br />approximately two (2) years ago at Muirwood Community Park, and was very successful. <br /> <br />Should the Council award the construction contract, work would begin the first week of <br />February, 2006. The major work (regarding, irrigation replacement, and seeding) would take <br />approximately four (4) months, whereupon the "grow-in period" for newly seeded turf would <br />commence. It is anticipated that this grow-in period may last up to 10 additional months, <br />allowing this area of the park to re-open in the spring of 2007. Throughout the construction and <br />grow-in periods, the affected area will be fenced; however, staff has made provisions to keep all <br />pedestrian pathways and vehicular driveways open for public use. A "Notice to Neighbors" has <br />been prepared and will be mailed to the surrounding neighbors several days prior to commencing <br />construction, informing them of the construction activity and proposed work schedule. <br /> <br />BUDGET <br /> <br />The Park Renovation Fund (Account No. 037041) contains $234,071 for construction of this <br />project. As the low bid for construction is $359,750, it will be necessary to allocate additional <br />funds to the project from other sources. Staff recommends the transfer of $143,115 from Park <br />Renovation Fund, Project No. 047027 (Irrigation Renovation, Area 3), and $18,539 from CIP <br />No. 027012 (Fairlands Park Irrigation Renovation Project) for a combined funding of $395,725. <br />This would provide adequate funding for project construction, including a 10% contingency <br />reserve for any unforeseen field conditions. Remaining funds at the conclusion of the project <br />would be returned to the Park Renovation Fund. <br /> <br />SR 06:011 <br />Page 2 <br />